HR Representative managing employee relations at Calanbau Brandschutzanlagen GmbH. Overseeing HR topics for employees and conducting document preparations.
About the role
- HR & Office Operations Apprentice assisting the HR team in administrative tasks and payroll support at Cafeyn. Contributing to office operations and employee experience in a hybrid working environment.
Responsibilities
- Provide front desk and phone reception for employees, visitors and external partners
- Manage day-to-day office operations, including ordering office supplies, coordinating with suppliers, organizing meeting rooms and following up on supplier contracts
- Support the organization of internal events (seminars, afterworks, onboarding sessions and team-building activities)
- Produce basic operational reporting, including selected office-related indicators (supplies, maintenance, etc.)
- Contribute to employee well-being and workplace experience by helping maintain a pleasant and supportive working environment
- Support the drafting and follow-up of employment contracts and amendments, under the supervision of the HR Manager
- Create, maintain and update employee files in the Lucca HRIS (both digital and paper records)
- Track absences, leave and sick leave
- Prepare and follow up on medical files with the insurance provider
- Contribute to HR reporting and people dashboards
- Handle the follow-up and submission of declarations to the CIMR supplementary pension scheme
- Follow up, review and forward supplier invoices to the Accounting & Finance teams
- Assist the HR Manager in collecting and preparing variable payroll elements (overtime, bonuses, absences, expense reports)
- Support the verification of payslip consistency, in coordination with the payroll provider and the HR Manager
- Coordinate the onboarding process for new hires, ensuring a smooth employee experience
- Coordinate the offboarding process in collaboration with relevant internal teams (HR, IT, Finance, Managers), ensuring a structured and compliant employee exit
Requirements
- Student enrolled in a Bachelor’s or Master’s degree in Human Resources, Management or Business Administration
- English & French proficiency: intermediate to advanced level
- Strong organizational skills, attention to detail and respect for confidentiality
- Excellent interpersonal skills, service-oriented mindset and ability to multitask
- Proficient in Microsoft Office tools (Word, Excel, PowerPoint)
- Previous experience (internship or apprenticeship) in HR or Office Operations is a plus.
Benefits
- Health insurance & CIMR supplementary pension
- Gym membership, for sports enthusiasts or moments of wellness
- Flexible remote-work policy: 2 days at the office / 3 remote days per week
- VIP code for Cafeyn, giving you unlimited access to all content on our platform
- Four office meet-ups per year
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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