Greet guests, check them in, and direct them to the appropriate location
Oversee daily office operations, ensuring all workspaces and conference rooms are clean, organized, and functional
Ensure snacks and beverages are stocked and refreshed each morning and afternoon
Monitor and maintain office conditions, coordinating necessary repairs and improvements
Order and track food, beverages, and office supplies across all three floors
Manage vendor relationships, including cleaning services, building management, and other service providers
Implement and maintain office policies and procedures to support operational efficiency, including serving as the emergency lead
Assist with office security, including issuing and terminating keycard access, managing parking passes, and coordinating visitor access
Coordinates arrangements for client and vendor meetings (room arrangements, catering needs, etc.)
Manages all arrangements for set-up requests of training rooms, conference rooms, after-hours café scheduling, offices, workstations, hoteling, and focus rooms
Maintains office equipment and requests service as needed
Requirements
Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
Strong understanding of office administration, systems, and procedures
Proficiency in Microsoft Office Suite, especially Excel and Outlook
Excellent time management and multitasking abilities
Strong attention to detail and problem-solving skills
Outstanding written and verbal communication skills
Highly organized with the ability to thrive in a fast-paced environment
Creative thinker with a proactive approach to process improvement
Ability to perform well within a team as well as independently
Self-motivated, flexible and disciplined
Able to maintain confidentiality
High school diploma required; additional qualifications in office administration or related fields are a plus.
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