Hybrid Office Manager, Part-Time

at OneDigital

• Job title: Office Manager, Part-Time
• Job type: Part Time
• Experience level: Mid level, Senior
• Salary: $15 - $20 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Irvine, United States

About the role

• Office Manager overseeing daily office logistics and vendor relationships at OneDigital. Managing supplies and fostering a productive workplace at Headquarters.

Responsibilities

• Greet guests, check them in, and direct them to the appropriate location
• Oversee daily office operations, ensuring all workspaces and conference rooms are clean, organized, and functional
• Ensure snacks and beverages are stocked and refreshed each morning and afternoon
• Monitor and maintain office conditions, coordinating necessary repairs and improvements
• Order and track food, beverages, and office supplies across all three floors
• Manage vendor relationships, including cleaning services, building management, and other service providers
• Implement and maintain office policies and procedures to support operational efficiency, including serving as the emergency lead
• Assist with office security, including issuing and terminating keycard access, managing parking passes, and coordinating visitor access
• Coordinates arrangements for client and vendor meetings (room arrangements, catering needs, etc.)
• Manages all arrangements for set-up requests of training rooms, conference rooms, after-hours café scheduling, offices, workstations, hoteling, and focus rooms
• Maintains office equipment and requests service as needed

Requirements

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Strong understanding of office administration, systems, and procedures
• Proficiency in Microsoft Office Suite, especially Excel and Outlook
• Excellent time management and multitasking abilities
• Strong attention to detail and problem-solving skills
• Outstanding written and verbal communication skills
• Highly organized with the ability to thrive in a fast-paced environment
• Creative thinker with a proactive approach to process improvement
• Ability to perform well within a team as well as independently
• Self-motivated, flexible and disciplined
• Able to maintain confidentiality
• High school diploma required; additional qualifications in office administration or related fields are a plus.

Benefits

• Health insurance
• Wellbeing programs
• Retirement plans
• Paid time off
• Overtime pay for non-exempt employees
• Robust learning and development programs