Executive Administrative Assistant at GSK ensuring smooth operations and supporting senior leadership. Managing schedules, coordinating meetings, and handling travel arrangements in a dynamic global environment.
About the role
- Provide general administrative support including preparing communications and maintaining schedules
- Perform normal office functions such as setting up and maintaining files, eventually arranging meetings and conferences
- Gather, compile and report on information relevant to supervisor's assignment
- Manage inter-department or inter-unit programs or processes
- Coordinate travel and submitting expenses, support the budget process, raise Purchase Orders, and manage supplier follow-up
- Coordinate key internal events
- Monitor and report on business analytics
- Provide support to the manager by coordinating key team activities
Requirements
- Bachelor’s or Master’s degree
- Proven administrative experience: 5 years of experience supporting executives or teams in a corporate environment
- Fluency in English and French
- Independent, autonomous and proactive mindset to manage schedule, activities with strong capability to manage priorities
- Strong organizational and multitasking skills: ability to prioritize, manage calendars, and handle multiple projects efficiently
- Excellent communication and interpersonal abilities: skilled in both written and verbal communication, with a professional demeanor
- Proficiency in office software and tools: Advanced knowledge of Microsoft Office Suite, calendar management platforms, and collaboration tools (e.g., Teams, Slack)
Benefits
- Competitive Salary and flexible Benefits Package
- A wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
AS
Alloheim Senioren-Residenzen SEAdministrative Assistant
Administrative employee assisting with accounting and documentation in healthcare settings. Collaborating with social assistance providers and ensuring smooth operations within the facility.
3M
3S.tax Steuerberatung - Spieckermann & Partner Steuerberatungsgesellschaft PartG mbBOffice Manager – Tax Assistants Welcome
Office Manager/in at 3S.tax facilitating client onboarding and managing office processes. Collaborating with management and tax teams in a modern and structured work environment.
CT
City of TorontoAdministrative Assistant
Administrative Assistant providing executive - level support in the Housing Development Office at City Hall, Toronto. Delivering exceptional administrative assistance in a complex municipal government environment.
BE
BenevaAdministrative Assistant
Administrative Assistant providing proactive administrative support to corporate executives. Managing schedules, organizing events, and handling confidential documentation for the company.
IM
Administrative Assistant at IMEG providing key support to engineering teams. Engaging in daily administrative tasks and collaborating within the organization.
Assistente Administrativo supporting internal areas and administrative routines at Unidas, a leading mobility solutions provider in Brazil. Handling document control, data entry, and internal communication.
Administrative Assistant responsible for supporting internal teams and managing administrative tasks. Working at Unidas, a major mobility and vehicle rental company in Brazil.
KN
knoellOffice Manager
Office Manager responsible for managing the office and supporting staff and visitors for a global regulatory service provider. Requires proficiency in office tools and English and German language skills.
SH
Seminaris HotelsAssistant Front Office Manager
Assistant Front Office Manager at hotel in Berlin enhancing guest relationships and supporting team operations. Responsible for check - in/check - out processes and solving guest issues effectively.