HR Coordinator managing onboarding and HR operations in a hybrid role at Pariveda Solutions. Ensuring smooth employee experiences while supporting data accuracy and compliance within HR functions.
About the role
- HR Coordinator supporting local HR services with recruitment and HR administration in a fuel supplier company. Handling payroll and managing employee relations effectively.
Responsibilities
- Handle Workday HR management platform queries and be the ‘go to’ person assisting employees and managers with system navigation
- Maintain employee files, ensuring required documents are present such as passports, right-to-work records, fit notes and sickness records
- Manage the HR inbox, ensuring timely and accurate responses to employee & management queries
- Manage HR requests with diligence, prioritising and responding to stakeholder communications in a timely and professional manner whether by phone, email, web form or in person
- Process Flexigrid benefits including Private Medical Insurance (PMI) and travel insurance, Cycle to Work, flu jabs, eye tests etc.
- Post recruitment advertisements and manage related administrative tasks
- Process background checks for new employees joining the business
- Ensure Right to Work documents are on file ahead of background checks being completed. Escalation of anomalies, or non-compliance
- Diarise and track expiry of Right to Work documentation to ensure ongoing compliance
- Arrange and track Occupational Health checks – (New Starter information) for all new starters before their start date, escalate where there is an issue
- Prepare, complete and issue employment contracts and new-starter documentation
- Onboard new employees onto payroll system
- Update employee information and salary details on payroll system.
- Create and maintain Driver absence reports to allow meaningful discussions and proactive management of absence with Transport Managers
- Prepare and complete leaver confirmation and conduct exit interviews for employees leaving the business.
- Support Payroll Manager with monthly and weekly payroll processing
- Collation of Driver hours from portals and spreadsheet creation.
- Any ad hoc duties as and when required.
Requirements
- Experience in HR administration or a similar role
- Experience with ADP & Workday is an advantage but not essential
- Ability to handle confidential information with discretion
- Experience with payroll administration and systems is desirable
- Strong attention to detail and ability to maintain accurate records
- Good communication skills with a customer focused, solution based approach
- Strong organisational skills and ability to prioritise multiple tasks
- Ability to work in a fast paced, ever changing operational environment.
Benefits
- **Competitive compensation: **Enjoy a competitive salary, enhanced by a discretionary bonus scheme that rewards both business and individual performance.
- **Private medical insurance: **Prioritise your health with comprehensive private medical insurance, including access to online GP services from AXA for you and your family.
- **Enhanced company pension: **Secure your future with enhanced company pension contributions that support your long-term financial goals.
- **Cycle to work scheme: **Embrace a sustainable lifestyle with our cycle to work scheme.
- **Season ticket loan:** Spread the cost of your commute and take advantage of annual discounts with an interest free season ticket loan.
- **Volunteering and charity: **We encourage you to give back to the community through volunteering days and charitable initiatives.
- **Enhanced holiday allowance:** Enjoy 25 days of annual leave, in addition to bank holidays.
- **Global travel insurance:** Travel with peace of mind, courtesy of worldwide multi-trip travel insurance coverage for you and your family.
- **Employee discount platform:** Access exclusive discounts through our employee discount platform.
- **Enhanced parental leave: **Generous maternity and paternity pay to support you and your family when you need it most.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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