Administrative Assistant providing administrative support to campus operations and faculty. Tasks include correspondence, purchasing, reports, and vendor relationships management.
About the role
- Administrative Assistant providing high-level support to the Fisheries sector at Assembly of First Nations. Responsibilities include managing schedules, logistics, and communications within the team.
Responsibilities
- Provide general administrative and office support to the Director and Sector staff.
- Prepare and process travel requests, bookings and reimbursement claims for staff, National Fisheries Committee delegates and guests.
- Manage the Director’s and team’s calendars, appointments and meetings, as required.
- Coordinate logistics for meetings, workshops and special events, including air and ground transportation, hotel and meeting room bookings, catering and preparation of meeting materials.
- Attend meetings and prepare, transcribe and distribute accurate minutes and action lists.
- Maintain filing systems and databases; sort and organize incoming mail, reports and reference documents.
- Monitor and manage office supply inventory and order additional supplies as needed.
- Assist with financial tracking of program expenditures and help reconcile budget reports with financial records.
- Act, as requested and on behalf of the Director, as the primary point of contact for external stakeholders.
Requirements
- Secondary school diploma required; a certificate or diploma in office administration, business administration or a related field is preferred.
- Minimum of two years' experience in an administrative role; experience in political, Indigenous or nonprofit sectors is an asset.
- Proficiency with the Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and ability to adapt to digital office systems.
- Strong written and verbal communication skills.
- Excellent time-management and organizational skills; ability to manage multiple priorities effectively.
- Experience organizing travel, meetings and events.
- Knowledge of accounts payable and receivable processes and financial reconciliation procedures.
- Ability to work independently and as part of a team in a fast-paced work environment.
- Demonstrated cultural competency and knowledge of First Nations cultures, values, governance and current issues.
- Proficiency in a First Nations language or in French is an asset.
Benefits
- Employer-paid health insurance premiums – Comprehensive coverage for health, dental and vision care for you and your family, with premiums fully paid by the AFN.
- Generous supplementary pension plan – A competitive retirement plan with significant employer contributions to help you build your future.
- Ample annual leave, sick leave and personal days – Generous vacation, paid sick leave and personal days, plus additional non-statutory days off throughout the year.
- Professional development support – Coverage for courses, certifications and training to help you develop skills and advance your career.
- Wellness funds – Annual funds that can be used for fitness, mental health supports or other wellness-related expenses.
- Central, modern location – Bright, collaborative offices located in the Sun Life building in downtown Ottawa.
- Amenities – Within walking distance of downtown cafés, restaurants and shops.
- Meaningful work – Join a national organization that advocates for First Nations and improves life in communities across Canada.
- Collaborative and inclusive culture – Work alongside passionate, dedicated colleagues in a dynamic and supportive environment.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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