Executive Assistant providing essential support to the senior leadership team at Agility Robotics. Managing administrative tasks and ensuring efficient operations in a hybrid work environment.
About the role
- Executive Assistant supporting CEO at Firecrawl, a fast-growing AI infrastructure startup. Managing calendar, email, and operational details for efficient workflow.
Responsibilities
- Own the CEO's calendar like it's a product. Scheduling, rescheduling, ruthlessly protecting focus time.
- Triage the inbox to zero. Manage and prioritize the CEO's email.
- Make every meeting count. Prepare briefing materials, talking points, and context docs ahead of key meetings.
- Handle the administrative backbone. Travel arrangements, expense reports, and the operational details that keep things running.
- Use AI to make everything faster. Proactively use AI tools to streamline workflows.
- Work directly with the CEO. You'll have full context on his priorities and the autonomy to make judgment calls about his time.
Requirements
- 3+ years as an Executive Assistant, or equivalent operational support experience
- An organizer who creates order out of chaos.
- A sharp communicator who can speak for the CEO.
- Someone with high judgment and discretion.
- Genuinely excited about AI tools.
- Proactive, not reactive.
- Backgrounds that tend to do well: EAs who've supported startup founders or CEOs through hypergrowth. Operations-minded people who ended up running an executive's entire work life. Anyone who's been told they're "terrifyingly organized."
Benefits
- Salary that makes sense — $150,000–$180,000/year, based on impact, not tenure
- Own a piece — Equity in what you're helping build
- Generous PTO — 15 days mandatory, anything after 24 days, just ask (holidays excluded); take the time you need to recharge
- Parental leave — 12 weeks fully paid, for moms and dads
- Wellness stipend — $100/month for the gym, therapy, massages, or whatever keeps you human
- Learning & Development — Expense up to $1,000/year toward anything that helps you grow professionally
- Team offsites — A change of scenery, minus the trust falls
- Sabbatical — 3 paid months off after 4 years, do something fun and new
- Full coverage, no red tape — Medical, dental, and vision (100% for employees, 50% for spouse/kids) — no weird loopholes, just care that works
- Life & Disability insurance — Employer-paid short-term disability, long-term disability, and life insurance — coverage for life's curveballs
- Supplemental options — Optional accident, critical illness, hospital indemnity, and voluntary life insurance for extra peace of mind
- Doctegrity telehealth — Talk to a doctor from your couch
- 401(k) plan — Retirement might be a ways off, but future-you will thank you
- Pre-tax benefits — Access to FSAs and commuter benefits (US-only) to help your wallet out a bit
- Pet insurance — Because fur babies are family too
- SF HQ perks — Snacks, drinks, team lunches, intense ping pong, and peak startup energy
- E-Bike transportation — A loaner electric bike to get you around the city, on us
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