Sekretär*in für die Rechtswissenschaftliche Fakultät an der Universität Wien. Unterstützung des Administrationsteams bei Personal, Budget und Lehrorganisation.
About the role
- Executive Assistant in Intellectual Property at McCarthy Tétrault overseeing partners’ workflows and managing legal and business documents. Role involves supporting business development and team mentoring within a hybrid work environment.
Responsibilities
- Overseeing partners’ calendars, emails, files, and daily workflows to ensure efficient operations, including scheduling meetings and coordinating related details.
- Drafting, formatting, revising, and proofreading a variety of legal and business documents.
- Assisting with time entries, billing review, budget tracking, billing deadlines, and collections.
- Arranging travel, accommodations, and related plans, and preparing itineraries.
- Corresponding with clients and responding to client inquiries.
- Coordinating and arranging logistics for small client events, conferences, and other business development initiatives, maintaining client information in CRM systems, and tracking sponsorships and outreach efforts.
- Guiding and mentoring team members on best practices and contributing to change efforts through involvement in pilots, task forces, and new program initiatives, acting as a role model of the McCarthy Way and Firm values.
- Duties may evolve and change over time based on business needs.
Requirements
- Minimum 5 years experience as a Legal Assistant in Intellectual Property.
- In-depth knowledge of both patents and trademarks required.
- Legal Assistant diploma or college certificate in office or business administration or equivalent.
- High level of discretion and confidentiality and capacity to handle extremely sensitive information.
- Exceptional communication (written/spoken) and interpersonal skills.
- Ability to provide excellent and timely service to clients and colleagues by understanding their needs and using available resources.
- Ability to work effectively with others by being flexible, respectful, communicating clearly, and proactively sharing knowledge and offering assistance.
- Demonstrates relevant expertise, critical thinking skills and initiative to consistently deliver quality work.
- Walks the talk, respects individual differences, and supports the Firm’s interests.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
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