Executive Assistant in Intellectual Property at McCarthy Tétrault overseeing partners’ workflows and managing legal and business documents. Role involves supporting business development and team mentoring within a hybrid work environment.
About the role
- Personal Assistant supporting two leaders within Corporate Affairs at AGL, managing correspondence and facilitating executive logistics. Join AGL in innovating towards a sustainable future.
Responsibilities
- Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow up, filing or drawing attention to urgent/ business critical items.
- Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible.
- Draft and edit meeting requests, emails, internal team communication, presentations and letters on behalf of the GM.
- Creation of external materials representing the team’s activities and plans for e.g. Leadership Team meetings and other forums.
- Manage and follow up action / to do lists of key team members.
- Assist GM and EGM (where necessary) in review and approval of expenses, invoices and other items within delegation levels.
- Review team travel requests to ensure compliance with Travel Policy.
- Co-ordinate logistics of meetings and functions ranging from team meetings to conferences (both on and off-site location), including venues and planning, on behalf of the GM.
- Adhoc support for meetings for the GM and EGM.
- Prepare agendas, minutes and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
- Provide Executive support to EGM when EA on leave.
- Assist with official company events as required.
- Invoice processing.
- Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
- Ensure that all Health, Safety and Environment Systems adhered to while meeting the organisations policies and standards for HSE Management.
Requirements
- Exceptional organisational skills and strong sense of initiative.
- Confidentiality.
- High level of business acumen.
- Friendly, approachable, with mature team player attitude.
- Confident at liaising with people from all levels of the business.
- Ability to work autonomously.
- Ability to display a high degree of empathy.
- Adaptable – happy to deal with changing priorities and ambiguity.
- Strong MS office skills (MS Word, Excel, PowerPoint - essential).
- Experience in SAP Fiori & Concur highly regarded.
Benefits
- Flexible working options including hybrid work.
- Discounts on energy, telcos and solar plans.
- Participate in Energise - our reward & recognition program.
- Play an active role in our diversity & inclusion initiatives.
- Novated leasing and Electric Vehicle subscriptions.
- Access to study assistance, AGL’s share purchase plan and insurance deals.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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