Executive Assistant supporting senior leaders in the technology sector. Managing administrative tasks and collaborating with global teams in a hybrid environment.
About the role
- Executive Administrator providing high-level support to the CEO in a fast-growing organization. Overseeing key administrative and office management functions to ensure smooth operations.
Responsibilities
- Preparing project proposals, presentations, documentation edits, and similar ad-hoc requests on an as-needed basis.
- Provide support in the creation or collection of routine documents, reports and executive status updates
- Prepare, edit and send written communications, memos, letters, presentations, spreadsheets, and reports
- Manage, review, upkeep and organize contracts, subscriptions, LLCs, licenses
- Generate process and communicate cross-departmentally a digital filing system then support its upkeep
- Lead or support events as they arise
- Prepare meeting minutes, track meeting recordings, draft policies and procedures as requested
- Support the development and upkeep of new and recurring initiatives as needed
- Research and communicate pertaining to community outreach
- Assist with various administrative tasks, which may include ordering supplies, expense management, errands, meeting coordination, lunch ordering, etc.
- Act as a liaison between the CEO and various departments
- Support the needs of the business and handle special projects as assigned
- Drive/travel locally for business purposes
Requirements
- Bachelor’s degree in administration or related field preferred
- 5+ years of experience working in an administrative role in an office setting
- Proficient with Microsoft Office software (Excel and PPT), and Google Suite
- Strong communication skills (verbal and written)
- Organized and detail oriented
- Ability to work independently on assigned tasks
- Ability to work with a great deal of autonomy and independence with minimal supervision
- Excellent interpersonal skills
- Demonstrates a high degree of professionalism and confidentiality
- Prior experience in a legal setting (submitting/revising contracts, filings etc.) preferred
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Job title
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