General Virtual Assistant organizing tasks and data for a global staffing company. Handling communications and assisting with various administrative duties.
About the role
- Senior Executive Assistant providing a wide range of administrative support to C-suite leaders at CMG. Focusing on communication, calendar management, travel arrangements, and organization in a fast-paced environment.
Responsibilities
- Provides a wide range of administrative support to two C-suite leaders on CMG’s Executive Leadership Team
- Proactively reviews calendars for potential conflicts or issues to make the best use of each executive’s time and attention
- Arranges all travel, transportation and accommodations, and develops comprehensive and detailed itineraries as needed
- Prepares detailed and timely expense reports to accurately capture expenses in alignment with CMG’s Travel and Expense policy
- Collects and analyzes data and prepares documents, PowerPoint presentations, reports and spreadsheets
- Manages inbound telephone calls and voicemails and responds to inquiries
- Reviews and prioritizes communications and prepares brief correspondence
- Coordinates the scheduling of meetings (live and virtual)
- Plans and supports group meetings at office and offsite locations
- Develops and maintains efficient and effective organizational filing system
- Performs general support activities including ordering of office supplies and file document management projects
Requirements
- Minimum 5 years of experience supporting one or more C-level executives
- Experience working with Radio or a Sales team is helpful
- Associates degree, Bachelor’s degree or equivalent
- Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, and MS Teams
- Ability to produce accurate and timely information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
- Proficient with digital devices with an aptitude to quickly learn new technologies
- Must be able to maintain the highest level of confidentiality
- Resourceful self-starter with ability to work with minimal supervision
- Demonstrated ability to handle multiple tasks simultaneously
- Exceptional organizational skills and detail orientation required
- Command of spelling, punctuation, grammar, and proofreading
- Professional demeanor and telephone manner essential
- Polished communications skills necessary to interact with senior executives and external professionals
Benefits
- CMG provides valuable local and national journalism and entertainment content
- CMG's TV portfolio includes multiple primary affiliates of ABC, CBS, FOX, NBC, Telemundo and MyNetworkTV
- Opportunity for team-building events for the corporate team
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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