Hybrid Executive Assistant

at Ideematec

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Wallerfing, Germany

About the role

• Executive Assistant supporting Executive Team in a solar tracker company. Managing projects, communications, and operational tasks for strategic initiatives.

Responsibilities

• Manage and coordinate strategic initiatives from planning and alignment through to successful implementation in collaboration with the Executive Team
• Work closely with HR, Finance and other departments on topics such as organizational development, risk management, shareholder relations and international growth projects
• Serve as the central interface between the Executive Team, employees and external stakeholders — ensuring clear information flow, professional coordination and timely execution of actions
• Support projects in change management, organizational optimization and process improvement
• Prepare, compile and coordinate internal and external communication formats — reports, presentations, newsletters, meeting materials — as well as prepare and document Executive, Shareholder and Advisory Board meetings
• Organize and prioritize the operational day-to-day activities of Executive Management, including calendar management, meeting preparation and, above all, structured follow-up of open items
• Plan and execute company-wide formats such as town halls, workshops and internal events
• Maintain the highest level of discretion and integrity in all Executive matters, and confidently prioritize tasks while professionally representing the company

Requirements

• Degree in Business Administration, Management or a comparable field — alternatively, equivalent relevant professional experience
• Several years of experience working with Executive Management, in executive-level assistance or in a comparable role with significant operational and strategic responsibility
• Experience in organizing, directing and implementing complex projects
• Ideally, experience in data analysis, budget management, operations or process optimization
• Strong communication skills — written and verbal — with the ability to prepare content for target audiences and communicate it appropriately
• High degree of autonomy, reliability and excellent organizational and prioritization skills
• Confident presence and the ability to coordinate, facilitate and prepare decisions even without disciplinary authority
• Very good German and English language skills

Benefits

• 30 days of annual leave and flexible working hours to support a healthy work–life balance
• €50 tax-free monthly allowance via a shopping card
• Attractive company pension scheme with a 20% employer contribution
• Company bike leasing and an extensive corporate benefits program