Hybrid Executive Assistant

at Agility Robotics

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $105,000 - $137,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Fremont, United States

About the role

• Executive Assistant providing essential support to the senior leadership team at Agility Robotics. Managing administrative tasks and ensuring efficient operations in a hybrid work environment.

Responsibilities

• Provide calendar management, meeting coordination, and travel arrangements for senior executive leaders.
• Prepare and organize meeting materials, including agendas, presentations, and minutes.
• Handle confidential and sensitive information with the utmost discretion.
• Support budget tracking, invoice processing, and expense reporting across departments.
• Coordinate cross-functional projects and monitor progress on departmental initiatives.
• Plan and execute team events, offsites, and internal meetings.
• Work closely with the extended administrative team ensuring overall priority alignment, consistency, and best practices.
• Help foster a “service minded team” environment and tone for elevated service, professionalism, and collaboration.
• This role requires working Pacific Time Zone hours.

Requirements

• 5+ years of experience supporting multiple c-suite executives preferably at a tech startup.
• Proven ability to thrive balancing hands-on execution with nuanced and dynamic responsibilities.
• Exceptional organizational and time management skills working across multiple time zones.
• Strong technology proficiency with Google Workspace, Asana, Zoom, Slack, and travel booking platforms.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and a proactive “no task too small” attitude.
• Ability to manage multiple priorities with grace, efficiency, and attention to detail.
• A positive and energetic teamplayer who thrives in a centralized and collaborative setting.

Benefits

• 401(k) Plan: Includes a 6% company match.
• Equity: Company stock options.
• Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
• Benefit Start Date: Eligible for benefits on your first day of employment.
• Well-Being Support: Employee Assistance Program (EAP).
• Time Off:
• • Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown.
• • Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually.
• On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
• Parental Leave: Generous paid parental leave programs.
• Work Environment: A culture that supports flexible work arrangements.
• Growth Opportunities: Professional development and tuition reimbursement programs.
• Relocation Assistance: Provided for eligible roles.
• Annual Discretionary Bonus: Provided for eligible roles.