Intern assisting in HR tasks and onboarding at QCA, a top law firm in Brazil. Engage in various HR administrative duties including recruitment and onboarding processes.
About the role
- Assist in People Operations tasks for the global beauty brand Charlotte Tilbury. Manage HR administration, onboarding, and process improvements.
Responsibilities
- Ownership of issuing contracts and other new starter paperwork for Magic Office and Retail EMEA; chasing documentation when required
- Manage the People Inbox and ensure all queries are flagged for the relevant team member or responded to accurately and in a timely manner
- Onboarding new starters onto all people systems; ensuring 100% accuracy on Charlotte’s Web (HRIS)
- To issue amendment letters for change of roles and remuneration to Magic Office and Retail EMEA
- To order end of probation and long service awards gifting for employees
- Process any Magic Office & Retail EMEA leavers in Charlotte’s Web and ensure Payroll have the correct final payment information
- Responsible for all reference requests, both tenancy and employment, for current and ex-employees of the Company
- Offer creative support as well as administrative support to the recruitment and people partnering department
- Work closely with the wider People Team to review all people processes, with the aim to automate and streamline
- Ensure the People Operations processes are running with polished efficiency - this includes data cleanses, process mapping in line with GDPR compliance, right-to-work collation, audit checks and ensuring employees’ files are up to date
- Support the wider People and Recruitment teams in any ad hoc activity such as reviewing supporting induction sessions
- Working with the wider People Team, supporting with ad hoc projects or initiatives
- Covering reception as and when needed - during peak times and holidays
Requirements
- Excellent written and verbal communication skills are essential
- Proven capability to operate in a pressurised environment, requiring discretion, tact, diplomacy, and judgement when dealing with internal and external contacts.
- Demonstrated experience dealing with highly confidential information.
- A high degree of emotional intelligence.
- Gravitas and excellent people skills and the proven acumen to handle complex situations and multiple responsibilities.
- EMEA Retail experience desirable
- Achieves results, with integrity
- CIPD (Level 3 or 5) is desirable
- Experience working in a similar HR role
- Strong IT skills and a good aptitude in all MS office applications (including Excel, PowerPoint and Word).
- Calm, level-headed and professional
Benefits
- Generous staff discount
- Generous product gifting
- 25 days holiday plus bank holidays
- Hybrid, flexible working
- Dog friendly office on Monday and Fridays.
- Access to Tilbury Treats - discounts on everything from gym memberships to cinema tickets.
- Other fabulous benefits such as life assurance, birthdays off work and pension contribution.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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