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About the role
- Procurement and Contracting Officer managing contracts and procurement processes for UNESCO in Kabul. Oversees vendor compliance, contract adherence, and reporting responsibilities in an international organization setting.
Responsibilities
- Peer-review of technical and financial evaluation contract procurement documents.
- Assist in ensuring adherence to contractual agreements, recommended amendments, and extensions of contracts to ensure compliance with administrative policies.
- Assist in vendor registration in the system.
- Track all active procurement contracts to ensure delivery according to payment structure schedules.
- Follow-up with project managers on the contract timelines.
- Review of payment requests in compliance with the procurement agreements.
- Prepare monthly reports for all active procurement contracts.
- Assist the programme teams with preparing and reviewing Terms of Reference and Specifications for the procurement and purchase procedures according to the established administrative procedures and rules.
- Draft and launch bidding documents, including Requests for Quotations (RFQ), Invitations to Bid (ITB), Requests for Proposal (RFP) and Call for Partnership.
- Maintain and update the procurement trackers and folders on a regular basis.
- Ensure that all procurement documents are appropriately filed.
- Facilitate and arrange bid opening and evaluation of procurement tenders.
- Provide responses to queries from clients, bidders, etc. regarding procurement-related matters.
- Ensure timely and accurate completion of procurement processes.
- Review draft contracts prepared by the programme teams, ensuring compliance with the established administrative procedures and rules.
- Review procurement evaluation documents for completeness and compliance with relevant administrative rules prior to submission for final approval and signature.
- Review, record, and prioritize procurement requests and obtain additional information required in the procurement evaluation process.
- Check the quality of deliverables in coordination with the programme teams, and ensure that procured items are correctly delivered per specification.
- Follow up with suppliers to ensure timely delivery of goods and services.
- Prepare the draft of offers and compile data contained in quotations, proposals, and bids to determine the best-for-value vendor.
- Prepare submission to the Contracts Committee for review and approval.
- Maintain all relevant files, and track any contractual agreements.
- Assist in compiling and presenting procurement data, including relevant supporting documents, and recommend approval of the contract.
- Attend inter-agencies procurement working group and maintain the current list of LTAs.
- Monitor the status of programme and project proposals and receipt of relevant documentation for review and approval.
- Assist in the field spot checks and progress compliance assessment of contracts issued under the Implementing Partners Agreements.
- Assist in maintaining and monitoring the database for ongoing and planned contracts and compile consolidated annual procurement & contracting plans.
- Assist in pre-qualifying vendors, identifying product sources, and evaluating vendors' quality, prices, and delivery performance.
- Assist in the solicitation and evaluation processes (bids/proposals/quotations) to ensure overall competitiveness, quality, and conformity to specified requirements.
- Assist in suppliers and market research.
- Assist in identifying knowledge and capacity gaps of the programme staff related to overall procurement processes and address them through training, coaching, and other capacity development interventions.
Requirements
- University degree in Business Administration, Economics, Accounting or a related field.
- Minimum 5 years of professional experience in field of Procurement, Administration, operations.
- At least 2 years of working experience in international organizations, and diverse working environment.
- Excellent writing, communication, and organization skills.
- Excellent computer and internet skills.
- Excellent teamwork skills specially in a diversity working environment.
- Knowledge of computer programmes and internet.
- Excellent Knowledge and fluency in English.
- Fluency in national languages Dari or Pashto (written and spoken).
- Possession of international certification in public procurement like CIPS.
Benefits
- Health insurance
- Pension scheme
- Paid time off
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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