Office Manager overseeing the organization and administration at a leading POS software firm. Managing daily office activities and coordinating team events in Düsseldorf's hybrid workplace.
About the role
- Bilingual Administrative Assistant at Rebecca Kitson Law coordinating office tasks and supporting client communication. Ensuring smooth operations and backup for team members in a fast-paced environment.
Responsibilities
- Document Processing : Organize, scan, and maintain incoming and outgoing documents to ensure accuracy and easy retrieval.
- Office Coordination : Help with office tasks such as scheduling meetings, maintaining office supplies, and assisting in general office operations.
- Billing Support : Provide backup support in billing, payments, and invoicing.
- Client Communication Support : Assist with inquiries, collection calls, email, and MS Teams communications.
- Team Backup : Act as a backup for some team members, ensuring continuity of office functions.
- General Administrative Tasks : Provide support with tasks such as filing, data entry, inventory, and helping with the coordination of office workflows and celebrations.
Requirements
- Strong Organizational Skills : Ability to manage multiple tasks efficiently and meet deadlines consistently.
- Attention to Detail : A meticulous eye for accuracy in all aspects of document processing, billing, and office coordination.
- Team Player : Willingness to support colleagues and act as backup when necessary to ensure smooth operations.
- Communication Skills : Clear and effective communication with both clients and internal team members.
- Experience with Office Software : Comfortable using document management systems, scheduling tools, billing software, and general office software.
- Bilingual in English and Spanish : Fluency in both languages, enabling you to support our diverse client base.
- Previous Administrative Experience : Ideal candidates will have experience in administrative or office support roles, but we are happy to train. Previous Experience with bookkeeping and billing strongly preferred.
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