Office Manager overseeing the organization and administration at a leading POS software firm. Managing daily office activities and coordinating team events in Düsseldorf's hybrid workplace.
About the role
- Administrative Assistant at Willdan Energy Solutions assisting with office management duties in Minnetonka, MN. Supporting administrative tasks to ensure smooth operations and office coordination.
Responsibilities
- Work closely with the administrative team to assist multiple offices in administrative projects.
- Greet clients/visitors upon arrival.
- Assist with planning office events.
- Order and stock office, coffee, and kitchen supplies on a weekly or as needed basis.
- Order, set up for, and clean up after office lunches or events.
- Answer a multi-line phone system, forward calls as necessary, check voicemails.
- Update and perform maintenance as requested in proprietary company databases.
- Manage deliveries and shipments to and from the office, including the management and delivery of office mail.
- Be proactive in maintaining neatness of conference rooms, kitchen areas, and common office areas.
- Assist with requests from marketing, program managers, etc. utilizing Word, Excel, internet.
- Assist with maintaining office procedures and documenting tasks.
- Arrange hotel stays and/or sign -up employees for conference attendance as requested.
- Possess excellent organization skills and flexibility in adjusting to shifting priorities and deadlines that may occur daily.
- Have conscientious work habits such as arriving on time and staying late as occasionally needed to meet deadlines.
- Have a basic understanding of working in Microsoft Office Suite products.
- Demonstrated ability to coordinate events and office wide activities.
- Ability to juggle multiple demands created by several simultaneous projects.
- Possess a strong attention to detail and focus on communication.
- Have excellent verbal and written communication skills.
- Ability to work well in a deadline-driven environment, including appropriate follow-through with others, and giving and receiving constructive feedback.
Requirements
- High school diploma required.
- Associates degree preferred.
- Three years' related experience working in an administrative capacity.
- Associates Degree plus one year of administrative experience may also be considered.
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