Administrative Assistant at Auren Energia supporting regulatory teams with various administrative tasks. Role involves budget control, payment requests, and maintenance of records and documents.
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Onsite Per Diem Gynecology Procedure Unit Administrative Coordinator
Posted 6 hours ago
About the role
- Administrative Coordinator for Gynecology Procedure Unit at Boston Medical Center. Responsible for scheduling procedures, overseeing operations, and ensuring compliance in a busy clinic setup.
Responsibilities
- Serve as the key support for coordinating reproductive health services in a busy ambulatory clinic.
- Responsible for collecting quality data and scheduling gynecology procedures.
- Oversight and training of all schedulers; preparing documents, reports, and presentation slides.
- Monitor scheduling turnaround time and the gynecology procedure unit schedule utilization.
- Provide ongoing special project support to ensure regulatory compliance.
- Communicate regularly with the Director regarding schedules, projects, trainings, or other administrative challenges.
- Maintain administrative and clerical stock and supply including consents, patient handouts, and educational materials.
- Prepare meeting agenda and distribute information packages required for meetings.
Requirements
- Bachelor's Degree or equivalent combination of training and experience.
- Minimum of 3 years experience in medical or healthcare institutions, ideally in academic medicine.
- Ability to work independently, to prioritize work, to anticipate deadlines, and to concentrate on and pay attention to detail.
- Exemplary written and verbal communication skills; pleasant, courteous, and helpful telephone manner and professional demeanor for favorable "first impression".
- Strong interpersonal skills necessary to be socially perceptive in accepting, relaying, and respecting confidential information, communicating policies and procedures, and dealing with individuals from variety of disciplines and diverse backgrounds.
- Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook).
Benefits
- medical
- dental
- vision
- pharmacy
- discretionary annual bonuses
- merit increases
- Flexible Spending Accounts
- 403(b) savings matches
- paid time off
- career advancement opportunities
- resources to support employee and family well-being
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