Hybrid Account Coordinator, Sport & Entertainment

at Bright Partnerships

• Job title: Account Coordinator, Sport & Entertainment
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Key supportive member of Bright Partnerships managing global sponsorship accounts. Working on partnership deliverables, logistics, and guest management with a focus on results.

Responsibilities

• Support the team across multiple high-profile global sponsorship and partnership accounts, ensuring seamless delivery and operational excellence.
• Assist the account lead with the organization of event logistics, including hotel management, venue research, transport coordination, guest data collection, as well as supplier briefing, onboarding, invoicing, and financial management.
• Support guest communication, including copy proofreading, revisions, and distribution, ensuring all communications are accurate and timely.
• Manage event gifting and branded merchandise, including inventory storage, tracking, and transportation.
• Brief the creative studio to develop communication tools, campaign artwork, and sponsorship assets; review materials to ensure alignment with brand guidelines.
• Support the account lead in the delivery of content shoots, working closely with talent and production partners to ensure objectives are met.
• Prepare and present content and quarterly updates to internal teams and global markets.
• Provide on-site support for shoots and event management, ensuring smooth execution and exceptional guest experiences.
• Assist with content and social media projects, including writing content briefs and reviewing footage and imagery.
• Attend regular team meetings, take notes, and take ownership of updating internal documents and project trackers in a timely manner.
• Support project tracking and reporting, managing core project documents such as budgets, status reports, post-event materials, and feedback, in collaboration with the wider team.
• Contribute new ideas and innovative thinking to add value to the wider team and agency.

Requirements

• Ability to multi-task and manage several workstreams and projects simultaneously.
• Excellent interpersonal and communication skills, both verbal and written, with the ability to present information clearly and concisely to a broad range of internal, external, and client-led stakeholders.
• Proactive, problem-solving mindset, identifying opportunities to improve and evolve current plans and processes.
• Excellent organisational and time-management skills
• Adaptable, resilient, and comfortable navigating ambiguity in a fast-paced environment.
• Strong team spirit, with a passion for inclusivity and collaboration, alongside the ability to work independently when required.
• Strong attention to detail, accuracy, and precision in asset tracking and partnership delivery.
• Experience in sports and/or luxury hospitality is beneficial.
• Experience in on-site events and VIP guest management is a plus.
• Ability to prioritise effectively, remain flexible, and work under pressure.
• Willingness to work flexible hours, including occasional weekends, and to travel internationally; knowledge of at least one foreign language is preferred.
• High proficiency in Microsoft Office; experience with Microsoft Project
• Physical ability to lift/move materials (up to 40 lbs) and stand for extended periods at indoor and outdoor events.

Benefits

• **WHO WE ARE**
• Bright Partnerships is a pioneering sports and lifestyle agency. We pride ourselves in building innovative, ground breaking campaigns and activations in sponsorship & brand partnerships, brand experiences and digital communications. Our client portfolio comprises blue chip B2B and B2C brands headquartered both in the UK and internationally including DHL, Emirates, Canon, Infosys, Meta, BP, HSBC, Jameson & Glenmorangie.
• As such, we have developed a world-class delivery and approach to client servicing that helps us activate campaigns across multiple markets and channels. Our ethos is to be brave and challenge convention, listen and be collaborative, and above all be a trusted partner.
• **WHAT MAKES US DIFFERENT?**
• Our USP is Pioneering Storytelling which talks to our success at bringing innovative solutions ** to the marketplace that position our client’s stories in relevant and engaging ways.
• Exploring new ideas and pushing boundaries
• Redefining partnerships to make them stronger and more productive
• Adapting to local and global differences to deliver truly relevant solutions
• Creating compelling and believable worlds through inspired brand storytelling
• Being your best partner – trusted and truly collaborative
• **OUR VALUES**
• **We are adventurous**** We don’t settle for safe or tried and tested solutions. We free ourselves to explore new ways of ** doing things better for our clients and for each other.
• **We are collaborative**** We work collaboratively with our clients, building mutual trust through consistent success. ** We work collaboratively in our Bright team, inspiring and challenging each other to do great work.
• **We are authentic**** We speak our minds honestly and transparently. We ask our clients to be open and direct with is. ** We encourage each other to be true to ourselves and play to our personal strengths.
• **BRIGHT PERSONALITY / CULTURE**
• We are Bright; Lively and adventurous with an end purpose: inspiring storytelling.
• We are Curious; Enquiring and quick to learn with clients and colleagues.
• We are Brave; Always ready to be first, to explore new territories.
• We are True; To ourselves and to our clients.
• We are One Team; Equals who respect each other’s talents and unique differences.