Administrative Assistant at Willdan Energy Solutions assisting with office management duties in Minnetonka, MN. Supporting administrative tasks to ensure smooth operations and office coordination.
CS
Hybrid Finance and Office Manager, full- or part-time
Posted last month
About the role
- Finance and Office Manager managing finance, legal, HR, and office tasks in a motivated small team. Contributing to brand and online platform growth at BrandLift GmbH.
Responsibilities
- We are looking for a versatile addition to support Finance, Legal, HR and Office Management
- Preparatory bookkeeping for all entities (DATEV)
- Review and validate management reports (BWA) for plausibility
- Organize and execute payment transactions
- Set up and maintain controlling and reporting structures (Excel, Google Sheets)
- Draft and adapt contracts
- Research tax and corporate law issues
- Support M&A processes
- Prepare and manage employment contracts and amendments
- Maintain master data in the system (Personio)
- Review and approve payroll
- Coordinate payments reliably
- Ensure our team is paid accurately and on time each month
- Order beverages and office supplies
- Plan and organize team events and strategy meetings
- Prepare presentations
- Ensure office standards are met (e.g., empty the dishwasher, clean the coffee machine)
Requirements
- Completed commercial training (e.g., tax clerk, office administrator, assistant with a finance focus) or a degree in business administration
- Experience in bookkeeping, financial accounting (FiBu), and controlling (experience in a tax firm or Big Four is a plus)
- Strong Excel skills (not limited to basic SUM functions)
- Very good German, spoken and written
- Structured and reliable working style
- Ambition, personal responsibility and willingness to independently learn new topics
- Motivation to do more than just the bare minimum
Benefits
- High level of personal responsibility and scope for design from day one
- Work in a small team with clear communication and short decision paths
- Flexible working model: 3 days in the Tegel office, 2 days remote
- 30 days vacation
- Deutschlandticket (Germany-wide public transport pass)
- Urban Sports / Wellpass
- IT equipment of your choice
- Budget for individual further training (courses, coaches)
- Dogs are welcome in the office at any time
- A team culture where everyone pitches in
Job title
Job type
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Salary
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Degree requirement
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