Human Resource Generalist supporting HR practices for Grainger in Canada. Responsible for delivering insights and recommendations for enhancing talent and HR processes.
About the role
- HR Data Administrator role at Aecon involves managing employee records and HR transactions. Focuses on data accuracy, compliance, and cross-functional coordination in a sustainable construction firm.
Responsibilities
- Process routine employee transactions in SuccessFactors, including new hires, rehires, transfers, job changes, terminations, and data corrections, following documented procedures
- Enter and update employee information such as job details, organizational assignments, employment status, effective dates, and basic personal data
- Support future‑dated and back‑dated changes as required, ensuring records align with approved documentation
- Maintain organized and complete employee records, ensuring required approvals and supporting documentation are on file
- Review data for completeness and accuracy prior to submission or approval
- Identify obvious data inconsistencies or missing information and follow up with the necessary parties to resolve
- Support periodic data audits and clean‑up activities as directed by the HR Systems team
- Adhere to established data standards, naming conventions, and governance practices
- Receive and process HR data requests through the ticketing system or intake process
- Act as a point of contact for basic HR data inquiries from HR, HCM and Payroll
- Escalate non‑standard, complex, or system‑related issues to senior team members with appropriate details and documentation
- Support testing activities for system updates by validating data or completing assigned test cases
- Coordinate with HCM, Payroll, and HR teams to ensure employee data changes are completed accurately and on time
- Follow defined handoffs and timelines to support payroll processing and downstream system updates
- Communicate clearly and professionally with internal stakeholders regarding status and completion of requests
- Follow documented procedures and checklists for HR data processing
- Flag recurring issues, unclear instructions, or process gaps to the HR Systems team
- Assist with updating job aids or reference materials as processes evolve
Requirements
- Post‑secondary education in Human Resources, Business Administration, or a related field
- 1–3 years of experience in HR administration, data entry, or HR operations support
- Experience working with HR systems or databases (SuccessFactors experience is an asset)
- Strong attention to detail and accuracy
- Ability to manage multiple requests and meet deadlines in a structured environment
- Clear written and verbal communication skills
- Exposure to SAP SuccessFactors Employee Central
- Experience supporting payroll‑related data changes
- Experience working in a shared services or ticket‑based support model
- Familiarity with HR documentation and record‑keeping requirements
Benefits
- Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
- Believe in helping you build your career through our Aecon University and Leadership Programs.
- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.
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