Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
About the role
- Senior Executive Assistant to the CFO at Taxfix, ensuring optimal time and communication management. Collaborating with senior leadership in a dynamic, high-growth environment to enhance operational excellence.
Responsibilities
- Prepare high-quality internal and external communications including memos, decks, meeting notes, briefings, and presentations, often working closely with finance, corporate development, legal, and communications teams.
- Coordinate seamless travel and logistics, including itineraries, accommodations, visas, and event planning for offsites, board meetings, and key leadership gatherings.
- Strategically coordinate CFO activities such as meetings, ensuring alignment across the leadership team and the wider organization.
- Partner with key functions including Finance, Corporate Development & Strategy, Legal, People, and Product to keep critical workstreams running smoothly.
- Handle sensitive information with discretion and professionalism, acting as a role model for operational excellence and confidentiality.
- Continuously explore and implement AI and automation tools to enhance productivity, communication, and decision-making efficiency.
- Serve as the primary point of contact for scheduling and time management, acting as a strategic gatekeeper and trusted advisor on how the CFO’s time is invested.
- Own and manage the CFO’s calendar, prioritizing meetings and commitments based on business goals and impact across multiple stakeholders and time zones.
Requirements
- At least 6 years of experience supporting C-level executives in dynamic, high-growth, or investor-facing environments — ideally with exposure to G&A, finance, tech, or scale-up contexts. Experience with Investor Relations is a plus.
- Ability to thrive in complexity and highly skilled at creating clarity and momentum across shifting priorities.
- Strong synthesis and communication skills with confidence in creating or shaping executive materials and decks.
- Known for a calm, grounded presence and intentional communication style, even in fast-moving or high-stakes situations.
- Excellent judgment, a proactive mindset, and a deep sense of ownership — nothing slips through the cracks on your watch.
- Fluent in English and German, both written and spoken, and comfortable engaging with senior leaders, board members, and external stakeholders.
- Based in Berlin and available for in-office presence 4 days a week.
- AI-curious and excited to adopt tools and workflows that boost effectiveness, not just maintain operations.
Benefits
- A chance to do meaningful, people-centric work with an international team of passionate professionals.
- Holistic well-being support including free mental health coaching sessions and yoga.
- A monthly allowance to spend on an extensive range of services that you can use and roll over flexibly.
- Employee stock options for all employees—because everyone deserves to benefit from the success they help create.
- 30 days of annual vacation and flexible working hours.
- A generous learning budget to support personal and professional development, with guidance from internal L&D experts.
- Ability to work from abroad for up to six weeks every year (coordinate with your team).
- Plenty of team social opportunities, including internal meetups and regular international gatherings—virtually and in person when possible.
- Free tax declaration filing through the Taxfix app and internal support for personal tax-related questions.
- Dogs are welcome in the office.
Job title
Job type
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Degree requirement
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