Executive Assistant supporting the Vice President of Portfolio Strategy in a mission - driven real estate firm. Providing administrative support and enhancing operational efficiency in a hybrid work environment.
About the role
- Executive Assistant supporting the General Counsel & Company Secretary at PolyNovo, a medical technology company. Managing executive events and administrative functions within the legal team.
Responsibilities
- Provide high‑level administrative support to the General Counsel & Company Secretary and other ELT members.
- Manage complex calendars, meeting coordination and preparation of agendas, papers and minutes.
- Coordinate travel, logistics and internal/external meetings, workshops and executive offsites.
- Maintain organised filing systems and assist with invoices, budgets and finance liaison.
- Coordinate corporate events including ELT offsites, leadership forums and town halls.
- Support delivery of the AGM and major corporate events.
- Manage logistics, venues, catering, technology and stakeholder engagement.
- Assist with Board and Committee processes, including preparing and collating papers.
- Maintain statutory registers, governance calendars and compliance trackers.
- Support ASX and ASIC lodgements and preparation of annual reporting and AGM documentation.
- Coordinate execution and management of governance documents.
- Support routine legal matters and contract lifecycle administration.
- Maintain legal databases, registers and document management systems.
- Review and proofread legal documents, and prepare first drafts of standard agreements.
- Assist with legal research, external adviser coordination and reporting on legal metrics.
Requirements
- Experience in an administrative assistant, legal assistant or paralegal role.
- Experience supporting executive teams, legal functions or company secretarial teams.
- Exposure to legal operations, contract management systems or document management tools (e.g., Diligent).
- Experience in ASX-listed, regulated or complex corporate environments with experience in lodgments with ASIC.
- Experience coordinating corporate or executive events.
- Strong interpersonal skills with the ability to build effective working relationships at all levels.
- Self-starter with strong initiative, able to work autonomously and within small teams.
- Proficient in Microsoft Office and comfortable with database-driven systems.
Benefits
- Dynamic work environment and opportunity to contribute to ground-breaking projects.
- Career development opportunities and unlimited access to online learning.
- Rewards platform with access to discounts at over 450+ Australian retailers.
- Paid parental leave for primary and secondary carers.
- Nurture Days, and more.
- Salary packaging including novated car leasing.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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