Hybrid Executive Assistant

at Lincoln Avenue Capital

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $105,000 - $115,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Santa Monica, United States

About the role

• Executive Assistant supporting the Vice President of Portfolio Strategy in a mission-driven real estate firm. Providing administrative support and enhancing operational efficiency in a hybrid work environment.

Responsibilities

• Keep executive calendars on track – manage moving schedules, competing priorities, and cross-functional coordination with ease.
• Make travel seamless – handle flights, itineraries, and logistics so every trip runs smoothly.
• Create polished materials – format, edit, and refine presentations and documents that are ready for the room.
• Bring team moments to life – coordinate meetings, offsites, and events from kickoff to wrap-up.
• Keep the details buttoned up – submit expenses, manage workflows, and help daily operations stay on course.
• Move documents across the finish line – coordinate signatures and keep important paperwork on schedule.
• Keep the team organized – maintain files, track reports, and capture key notes and follow-ups.
• Take ownership of special projects – step in on ad hoc assignments that support bigger team goals.
• Build trusted partnerships – work closely with colleagues, vendors, and stakeholders across the business.
• Be a reliable team player – provide backup support and jump in where help is needed most, including the broader Executive Assistant team and the Asset Management team’s Manager of Business Support.
• Handle occasional light personal support – assist with simple personal logistics when needed such as dinner reservations and booking flights.
• Create calm in a fast-moving environment – help the team stay focused, prepared, and ahead of deadlines.
• Use Gen AI as a productivity tool – leverage AI tools to help draft, summarize, organize, and streamline day-to-day work while keeping quality, judgment, and confidentiality front and center.

Requirements

• Prior experience supporting executives or senior leaders in a fast-paced environment, ideally in the finance industry.
• A genuine eagerness to grow your career and learn in a high-exposure role.
• Exceptional organizational skills and a sharp eye for detail.
• Strong calendar management experience and confidence juggling competing priorities.
• The ability to work quickly without sacrificing quality.
• Experience executing legal documents that require notarizations.
• Comfort with Gen AI tools – you’re excited to use AI thoughtfully to work smarter, move faster, and improve how work gets done.
• A flexible, easygoing, and adaptable approach—you’re comfortable navigating changing priorities and last-minute fire drills.
• A highly responsive and service-oriented mindset with strong follow-through.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and the ability to handle confidential information with care.
• A collaborative style and the ability to build trust across teams and levels of the organization.
• A willingness to roll up your sleeves and take on projects both large and small.

Benefits

• 100% covered medical, dental, and vision insurance for both you and your dependents
• 401(k) plan with company matching and no vesting period
• Life and disability insurance
• Generous Paid Time Off, Paid Holidays, and Sick Time
• Paid Parental Leave
• Employee referral program
• Company and team building events
• Learning and development