Executive Administrator managing organizational operations at Perimeter Medical Imaging AI. Supporting leadership, office management, and human resource administration in a dynamic environment.
About the role
- Executive Assistant at Custom Ink managing executive calendars and correspondence while supporting leadership operations. Facilitating travel, off-sites, and special projects for effective organizational collaboration.
Responsibilities
- Managing calendars and scheduling meetings for senior leaders, including coordinating complex and dynamic schedules.
- Preparing meeting agendas, capturing action items, and ensuring timely follow-up on deliverables.
- Drafting correspondence, creating presentations, and handling sensitive communications on behalf of leadership.
- Facilitating seamless travel arrangements, including itineraries, accommodations, and expense reports.
- Supporting organizational priorities by assisting with special projects, team events, and process improvements.
- Serving as a liaison between the executive team and other internal or external stakeholders.
- Own full lifecycle planning and execution of leadership off-sites, from venue sourcing and contract coordination through communications, onsite facilitation support, and post-event wrap-up.
- Anticipating the needs of executives and addressing operational issues proactively.
Requirements
- 5+ years of experience in executive-level support, preferably in a fast-paced environment.
- Exceptional organizational and time management skills, with a proactive approach to problem-solving.
- Outstanding verbal and written communication abilities, with strong attention to detail.
- High emotional intelligence and professionalism in handling sensitive information.
- Proficiency in Microsoft Office, Google Workspace, and scheduling software (e.g., Outlook, Zoom, Slack), and AI utilization.
- Ability to multitask, prioritize, and manage competing demands with discretion and confidentiality.
Benefits
- Generous Paid Time Off: Recharge with flexible paid time off policies and major paid holidays.
- Comprehensive Health Coverage: Complete Medical, Dental, and Vision coverage at a low cost through a PPO or HDHP plan to support your and your family’s well-being.
- Employee Wellness: Access to virtual medical consultations through MDLIVE, and mental health services through some of our preferred partners.
- Family-Friendly Benefits: Up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks of parental leave) and 8 weeks of fully paid parental leave for non-birthing parents, adoption assistance, pet insurance, caregiver leave, and fertility benefits.
- Financial Wellness: Build for the future with our 401(k) plan featuring company matching, employer HSA contributions for eligible plans, Life & AD&D insurance, flexible spending account options, and resources to help you manage life’s financial moments.
- Professional Development: Grow your career with access to training programs, certifications, and tuition assistance.
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