Hybrid Executive Assistant

at ICBC (Insurance Corporation of British Columbia)

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$70,800 - CA$100,100 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, North Vancouver, Canada

About the role

• Executive Assistant providing confidential support to a Vice President at ICBC, managing calendar, meetings, and correspondence in a hybrid work environment.

Responsibilities

• Proactively manage the Vice President’s calendar, meetings, correspondence, travel, and competing priorities to maximize efficiency and effectiveness
• Act as a key internal and external liaison, including interactions with ministerial offices, Crown Corporation Secretariat, senior leaders, and other government officials
• Prepare, edit, and finalize executive‑level correspondence, presentations, briefing materials, agendas, and meeting minutes
• Coordinate and support Board of Directors and committee meetings, including ensuring materials meet required standards and timelines
• Anticipate executive and divisional needs, taking independent action where appropriate and identifying opportunities to improve processes and outcomes
• Research, prepare, consolidate, and maintain reports, statistics, and executive‑level documentation
• Coordinate budgeting activities and track deliverables, deadlines, and divisional priorities
• Provide guidance and direction to other administrative staff within the division, supporting consistency and collaboration
• Partner closely with other Executive Assistants to provide seamless coverage and shared support across the Executive Office
• May be required to travel with the Executive to offsite meetings and visits.

Requirements

• A minimum of 5–7 years of executive‑level administrative experience within a large, complex organization
• Demonstrated ability to operate with a high degree of confidentiality, discretion, diplomacy, and professionalism
• Strong written and verbal communication skills, with the ability to draft materials on behalf of senior leaders
• Advanced proficiency in Microsoft Word, PowerPoint, and Excel
• Excellent organizational, time‑management, and prioritization skills, with the ability to manage multiple demands simultaneously
• Sound judgment, initiative, and the ability to anticipate needs and act independently
• Experience supporting senior leadership, committees, or boards is considered an asset.

Benefits

• Health insurance
• 401(k) matching
• Flexible work hours
• Paid time off
• Remote work options