Associate Proposal Coordinator managing proposal processes in a DoD environment at KBR. Ensuring compliance and coordination across proposal teams and deadlines.
About the role
- Proposal Coordinator supporting Eocene Environmental Group's business development and marketing proposals. Involves coordinating proposal workflows, materials, and communications among multiple teams at the organization.
Responsibilities
- Coordinate, organize, and demonstrate capacity to drive the proposal workflow from the pre-RFP stage to the final proposal delivery
- Prepare support text, matrices, and tables
- Coordinate graphics for proposals and collaborate with marketing team
- Manage production of final proposals, with an emphasis on quality control and on-time delivery
- Creation of timelines, action item trackers and supporting tools to keep everyone on target in meeting proposal milestones and deadlines
- Clear concise communication throughout the proposal process with the Proposal Champion, Editing team, Marketing, and other departments such as Contracts, HR, and IT
- Create, maintain, and update company marketing materials and presentations
- Maintain the overall proposal tracker and dashboard and prepare routine summary reports
- Research and track proposal opportunities
- Support with technical editing reviews of other reports and documents, as needed
- Create marketing materials and statements of qualifications
- Create PowerPoint slides for presentations and follow-up proposal interviews
- Maintain regular and punctual attendance at work and meetings
- Support, actively participate, and act in accordance with Wright’s and Eocene Environmental Group's culture of safety and employee ownership
- Comply with applicable federal, state, and local laws, rules, and regulations; maintain knowledge of and follow all company policies and procedures
Requirements
- Bachelor’s degree in Marketing, Communications, English, or a related field
- 1–2 years of applicable work experience
- Experience with Microsoft Office products (Word, Excel, PowerPoint, Outlook)
- Ability to take ownership of a project from start to finish and see it through to completion
- Ability to work effectively under pressure and within tight deadlines
- High degree of organizational, time-management, attention to detail, and multi-tasking skills
- Interpersonal communication and team-building skills
- Excellent critical thinking and problem-solving skills
- Collaboration skills with a focus on rapport-building, listening, questioning, and patience; adept at communicating effectively with all levels of employees—both technical and non-technical
- Ability to read, write, and speak English sufficient to perform job duties and to interact and communicate with employees and vendors
- May at times work overtime hours, depending on proposal and client deliverables
- Ability to adapt to a dynamic, fast-paced, and ever-changing environment
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