Hybrid Associate Proposal Coordinator

at KBR, Inc.

• Job title: Associate Proposal Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Huntsville, United States

About the role

• Associate Proposal Coordinator managing proposal processes in a DoD environment at KBR. Ensuring compliance and coordination across proposal teams and deadlines.

Responsibilities

• Coordinates the administrative aspects of the proposal process and in some cases manages the proposal team.
• Works with multiple functional and operational personnel in a deadline driven environment to develop compliant, winning proposals in response to government Requests For Proposal (RFP).
• Coordinates the requirements of many proposals/proposal teams at once, acting as the manager for subcontract proposals and the assistant to the manager on prime proposals.
• Works with business development capture managers to formulate teams with other companies and may compile past performance research.
• Searches SAM.gov and works with internal company POCs to obtain RFP documents.
• Reviews and interprets RFP requirements and understands the proposal process.
• Prepares compliance matrices as needed.
• Works independently or with the proposal manager to guide the technical team toward successful proposal completion.
• Maintains configuration control of documentation and access to the proposal management system.
• Coordinates data calls for information from other companies as well as data from within KBR.
• Coordinates and prepares past performance requests from current and previous government customers.
• Works with the proposal manager to select color team reviewers and schedules and participates in color team reviews.
• Builds response templates for proposal writers as well as edits and formats proposal documents for compliance with company styles and RFP requirements.
• Coordinates white glove review and production of final product for submittal. Hard copy submittal includes coordination of covers, binders, tabs, etc. with graphics and production personnel, as well as the coordination of delivery.
• Ability to edit and correct grammar in existing documents

Requirements

• U.S. Citizen living in the U.S.
• BA/BS degree plus 2 years of proposal coordination experience required. Additional experience may be substituted in lieu of degree.
• Experience in DoD contracting environment, including knowledge of the government contracting processes and regulations (i.e., FAR and DFARS).
• Experience communicating with the Proposal Manager regarding schedule, meeting agendas, status of tasks, outstanding assignments, pending deadlines, and other potential requirements as necessary
• Experience reviewing solicitation documents thoroughly upon release; creating change documents highlighting changes from amendments, etc.; paying close attention to all instructions related to proposal preparation, production, submission, and delivery.

Benefits

• Health insurance
• 401(k) matching
• Flexible work hours
• Paid time off
• Professional development opportunities