Hybrid Proposal Coordinator

at Arcadis

• Job title: Proposal Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Makati, Philippines

About the role

• Proposal Coordinator coordinating and managing proposals for Arcadis businesses. Involving collaboration with Pursuit Teams/Technical Bid Managers for RFP responses and document management.

Responsibilities

• To become part of the Pursuit and Sales Enablement Team (PSET) coordinating and managing proposals for all parts of the Arcadis businesses.
• Work with Pursuit Teams/Technical Bid Managers with the coordination and development of creative, compelling and quality proposals and other tasks in response to Requests for Proposals (RFPs).
• Respond to Expressions of Interest (EOIs) or Requests for Qualifications/Quotations (RFQs) and other proposal-related requests and ensure that the response is compliant with RFP or EOI requirements.
• Responsible for coordinating the pursuit process from capture planning, kick-off meetings through the production of client response template, editing, formatting, collating, proofreading and electronic delivery of proposals such as Expressions of Interest (EOIs) or Requests for Qualifications/Quotations (RFQs) and other proposal-related requests.
• Understand the bid process and work collaboratively with the Pursuits Team to build bid plans and schedules.
• Facilitate bid meetings, approval meetings and chasing of identified actions, as required.
• Review bid documents and build a proposal template using the requirements of the RFP document.
• Coordinate with the Pursuit Team and manage the ownership of information essentials for proposals, forms and questionnaires.
• Update, reformat and/or rebrand MS Word, MS PowerPoint and InDesign documents, proposals, statement of qualifications, capability statements, etc.
• Assist with data capture for the Sales Support Database, including researching, updating, and compiling corporate information such as project profiles, CVs and other standard materials for proposals and improvements for the database.
• Create and maintain database of project experience, standard proposal questions, and text and pen pics.
• Create proposal templates for submissions.
• Prepare charts, graphics and gathers key information for the Proposal Team such as CVs, images, project profiles and questionnaires for proposals September 2019.
• Assist in creating client specific capability statements.
• Maintain boilerplate materials in a convenient manner, cataloguing, updating and retrieval.
• Identify and edit existing materials and/or write copy to effectively communicate Arcadis services, capabilities and winning themes.
• Coordinate and manage the document production and delivery via PDF format, including use of electronic tender sites.
• Support with Client Development needs across all sectors and countries.
• Contribute, participate and provide support on the continuous process improvement of the Manila Shared Services Team.
• Assist in the creation of company-wide precedents, keeping key databases up to date.
• Maintain accuracy of project quotations.
• Perform other pursuit related tasks as needed.

Requirements

• Proficiency with MS Office Application. Knowledge in Adobe Creative Suite (InDesign, Photoshop) is an advantage.
• With minimum of 2 years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-qualifications, or presentations.
• Bachelor's Degree (Marketing, English, Business Administration or Engineering related etc.)
• Excellent English verbal and written communication, strong computer skills with proficiency in MS Office Suite, especially Word and Presentation and lnDesign.
• Experience as a Proposal Coordinator is preferable.
• Excellent organizational skills and time management in a fast-paced environment.
• Excellent attention to detail and accuracy of work is essential.
• Ability to work under multiple tight deadlines and respond to last minute requests and compressed production schedules.
• Ability to take initiative and exercise commitment and dedication while working independently or with a team. Ability to show initiative and examples of creativity.
• Ability to work under pressure and own initiative.
• Clear and thorough communication style.

Benefits

• We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
• You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet.