Auxiliar Administrativo managing administrative tasks in IT recruitment firm. Responsibilities include vendor management, documentation, and internal support in a hybrid setup.
About the role
- Administrative Assistant at Under Armour, supporting SVPs/VPs with executive tasks and coordination. Involves calendar management, travel coordination, and office operations in a team-oriented environment.
Responsibilities
- Oversee and prioritize executive calendars, proactively scheduling meetings and aligning with other administrators
- Arrange and facilitate meetings, including preparing agendas, securing facilities, and taking notes/minutes
- Handle sensitive and highly confidential information with discretion and professionalism
- Coordinate travel logistics (including itineraries) and process/reconcile expense reports
- Uphold both physical and electronic filing systems, including historical records.
- Compile information and assist in the creation of presentations (e.g., PowerPoint/Keynote)
- Direct the onboarding process for new team members within the department
- Manage office functionality by ordering supplies and addressing equipment maintenance needs
- Administer updates for the team's internal digital site (e.g., SharePoint)
- Plan team-building events and perform other duties as assigned
Requirements
- BS/BA preferred; minimum of two (2) years of relevant administrative experience
- Proven ability to maintain confidential information and exercise exceptional judgment when handling sensitive issues
- Proficient computer literacy, including expertise in Outlook, Power Point, Excel, and Word
- Experience with SAP, Ariba, or Keynote is a plus
- Exceptional organizational and detail-oriented skills with the ability to prioritize tasks and meet strict deadlines in a fast-paced, dynamic environment
- Excellent written and verbal communication skills crucial for effective interaction with all levels of the organization, including senior executives and external partners (vendors, suppliers, etc.)
- Self-motivated, proactive, and flexible work style with the ability to quickly shift gears and manage multiple competing tasks
- Demonstrated ability to develop and sustain strong cooperative relationships across all levels and functions of the organization
Benefits
- Paid "UA Give Back" Volunteer Days: Work alongside your team to support initiatives in your local community
- Under Armour Merchandise Discounts
- Competitive 401(k) plan matching
- Maternity and Parental Leave for eligible and FMLA-eligible teammates
- Health & fitness benefits, discounts and resources- We offer teammates across the country programs to promote physical activity and overall well-being
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