Administrative Assistant performing office functions to support machine shop operations at HII. Responsibilities include file maintenance, meeting coordination, and document review.
About the role
- Administrative Assistant at SereneAid providing bilingual support for international education initiatives. Organizing events, managing communications, and performing various administrative tasks in a multicultural environment.
Responsibilities
- Proofread and format Word documents with a high degree of accuracy.
- Maintain and update budgeting and program information using Excel.
- Support the Special Language Advisor with event organization, meeting coordination, and venue bookings.
- Prepare memos, letters, and other written materials as required.
- Answer phone calls and manage email communications professionally.
- Assist in producing and releasing program and departmental documents.
- Perform administrative tasks such as copying, scanning, faxing, filing, and managing both digital and physical records.
- Process and review expense submissions.
- Take accurate and detailed meeting minutes.
- Provide occasional support to additional language advisors and assist with other administrative duties as assigned.
Requirements
- Fluent in English and Chinese (spoken and written).
- Strong administrative and organizational skills.
- Comfortable working in a fast-paced, multicultural environment.
- Proficient with Microsoft Word, Excel, and general office tools.
- Excellent communication, customer service, and interpersonal skills.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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