Office Manager handling secretarial and organizational duties, supporting internal and external guests in innovative hospitality concept.
About the role
- Litigation Legal Administrative Assistant performing secretarial duties for attorneys in a law office. Responsibilities include document preparation, filing, and client communication in a hybrid role.
Responsibilities
- Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures
- Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters
- Handles filing: Federal, State, Appeals and E-Filings
- Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents
- Prepares discovery and pleading shells and assists with document productions
- Assists with trial preparation, including trial and exhibit binders
- Finalizing letters, motions, pleadings and discovery forms
- Opens new matters, requests conflicts of interest checks updates and maintain legal files
- Ensures that calendar deadlines items get to docketing clerk in timely manner
- Process expense reports, check requests, enter partner billable time and review client prebills
- Arranges travel, coordinates meetings and conference calls across various offices and time zones
- Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator
- Receives clients and visitors, observes confidentiality of attorney-client relationship
- Other duties as assigned
Requirements
- Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters
- Must be familiar with Federal, local and E-Filing rules
- Familiarity with File & Serve and CCC Macros a plus
- Familiarity working in Labor & Employment a plus
- Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm
- Must be proactive with the ability to multi-task and organize a busy desk
- Ability to proofread typed material for grammatical, typographical or spelling errors
- Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact
- Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact
- Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties
- Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
Benefits
- Additional compensation and benefits include overtime as applicable
- health/welfare benefits
- retirement plan
- paid holidays
- paid time off
Job title
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Experience level
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