In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.
More than 850 legal professionals in 26 offices across the country collaborate seamlessly at Barnes & Thornburg to field the right team for you.
As one of the 100 largest law firms in the United States, we put our collective experience across legal disciplines to work so you can conduct business in today’s changing marketplace.

Barnes & Thornburg LLP

Browse and apply for open jobs at Barnes & Thornburg LLP.

administrative-assistant

Barnes & Thornburg LLP is a national full-service law firm with over 850 lawyers in 26 U.S. offices that advises public- and private-sector clients on complex matters including public finance and infrastructure projects, corporate transactions, international trade, and litigation. The firm emphasizes agile, client-focused legal services, organic growth, and expanding transactional capabilities to support governments, corporations, and institutional clients across a range of regulated and commercial matters.

In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals. More than 850 legal professionals in 26 offices across the country collaborate seamlessly at Barnes & Thornburg to field the right team for you. As one of the 100 largest law firms in the United States, we put our collective experience across legal disciplines to work so you can conduct business in today’s changing marketplace.

• Performs a variety of secretarial duties for attorney(s), paralegal(s), and management to whom assigned according to established policies and procedures.
• Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
• Operates a computer, transcribes dictation, performs e-filings, as needed.
• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts correspondence, and other legal documents.
• Screens telephone calls and records messages.
• Files time-sensitive legal documents with minimal instruction and produces litigation-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, researches court rules, etc.
• Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for attorney(s).
• Processes bills; proofs billing sheets; reviews and edits bills.
• Works closely with administrative staff (word processing, office services, receptionist, etc.); ensures that attorney timesheets are provided to the appropriate person in a timely manner.
• Performs overflow typing, filing, photocopying, or reception relief as time permits and as requested.

Legal Administrative Assistant – Litigation

Legal Administrative Assistant performing secretarial duties for attorneys and paralegals in litigation. Engaging with clients, preparing legal documents, and managing correspondence.

project-manager

• Works as a Legal Project Manager on key engagements as defined by the firm. This includes providing embedded project management support to matter teams, monitoring budget to actual reporting, monitoring scope and resource planning, facilitating task tracking, providing client ready reporting, and acting as a liaison for the team to the client’s legal operations contact.
• Define client relationship and legal project management strategy, goals, and related deliverables in conjunction with the matter/engagement leadership.
• Tracking and monitoring progress against the anticipated scope of work and established budgets and partnering with the Pricing team to update, if needed. Also tracking progress of work plans, milestones, legal outcomes, and alternative fee agreements, reporting on same and attending to follow-up items.
• Interacting with, and serving as a resource to the leadership of matter and engagement teams.
• Learns about Firm’s systems and data; applies understanding of financial concepts, problem solving skills and a strong client service orientation to navigate and apply systems and data in ways that benefit the Legal Project Management group and lawyers.
• Identifies issues and opportunities and proactively raises them with the appropriate member of the team; tracks issues through resolution and documents lessons learned.
• Partners with other staff support departments to resolve issues and contribute to process improvement, development of SOPs and stream-lined service delivery.
• Partners with other members of the Legal Operations team to develop and provide educational content to the firm’s lawyers.
• Assists with inter and intra departmental projects as needed and performs other work-related duties, as assigned. Liaises frequently with the Accounting and Client Growth teams.
• Conduct after action reviews and contribute to discussion of lessons learned and identify templates for future use.
• Developing, maintaining, and/or updating various information tracking systems, including for example via Microsoft Word, Excel, SharePoint, file-sharing platforms.

Legal Project Manager

Legal Project Manager providing embedded project management support for legal services at Barnes & Thornburg. Fostering development of legal practice innovations and scalable data capture processes.

• Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures
• Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters
• Handles filing: Federal, State, Appeals and E-Filings
• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents
• Prepares discovery and pleading shells and assists with document productions
• Assists with trial preparation, including trial and exhibit binders
• Finalizing letters, motions, pleadings and discovery forms
• Opens new matters, requests conflicts of interest checks updates and maintain legal files
• Ensures that calendar deadlines items get to docketing clerk in timely manner
• Process expense reports, check requests, enter partner billable time and review client prebills
• Arranges travel, coordinates meetings and conference calls across various offices and time zones
• Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator
• Receives clients and visitors, observes confidentiality of attorney-client relationship
• Other duties as assigned

Litigation Legal Administrative Assistant

Litigation Legal Administrative Assistant performing secretarial duties for attorneys in a law office. Responsibilities include document preparation, filing, and client communication in a hybrid role.

marketing

• Management oversight for all Northeast office hosted marketing and business development events including but not limited to on and off-site receptions, large meetings, co-hosted events, and political fundraisers as assigned.
• Works closely with the Client Growth and Marketing Team to deliver high quality experiences for clients and guests of the Northeast offices.
• Makes recommendations to Office Managing Partner/Partner-In-Charge regarding local memberships, sponsorships and community support to maximize marketing value.
• Manages local client and community budgets as well local sports and entertainment budget. Works directly with Office Managing Partner’s/Partner-In Charge and Assistant Marketing Director to develop annual budget and monthly monitoring.
• Manages all aspects of local contributions and sponsorships including internal and external communications, payment, maximizing sponsorship benefits, ad and logo coordination and ticket/table fulfilment.
• Manages client entertainment ticket allocation and distribution. Maintains relationships with vendors.
• Utilizes marketing database for list management, event registrations and post event tracking.
• Utilizes available business development research tools to identify marketing prospects, due diligence and strategic marketing information on request.
• Communicates current event related information to the website coordinator and posts applicable event information to internal tracking documents and calendars.
• Stay abreast of PR activity & initiatives relating to assigned offices and connect lawyers with communications team and client growth members as matters/projects arise.
• Regular travel to regional offices as needed.
• Other duties as assigned.

Regional Marketing Services Manager

Regional Marketing Services Manager overseeing marketing initiatives and business development events for Northeast offices. Collaborating with client growth teams and managing local budgets and sponsorships.

bookkeeper

• Performs a variety of accounting duties according to established policies and procedures which may include expense report review, domestic accounts payable, entry of foreign vendor invoices or review of foreign invoices submitted by attorneys and staff, processing the quick checks, and posting cost entry for the Firm and processing trust receipts and disbursements.
• Maintains contact with attorneys and staff and observes confidentiality of client and firm matters.
• Utilizes computerized accounting, payables and general ledger software programs.
• Reviews expense reports submitted by attorneys and staff.
• Processes a portion of the Firm’s domestic accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.
• Reviews vendor statement of accounts.
• Vendor set-ups and 1099 process.
• Requests and reviews form W-9 from domestic vendors.
• Processes weekly accounts payable check run.
• Posts client disbursements on a monthly, semi-monthly or weekly basis, depending on the type of cost such as FedEx, etc.
• Makes necessary corrections to charges posted to clients as directed by attorneys.
• Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.
• Requests and reviews form W-8 from foreign vendors.
• Prepares quick checks for charges posted to client and firm accounts on a daily basis.
• Monitors entries made to the unapplied cost account and makes certain the transactions are transferred to valid matters in a timely manner.
• Processing the trust account receipts and disbursements.
• Develops spreadsheets utilizing Excel.
• Operates office equipment including personal computer, copiers, and 10-key calculator.
• Maintains telephone and personal contact with clients, attorneys and staff on charges posted to matters.
• Other duties as assigned.

Accounting Assistant – AP, GL

Accounting Assistant responsible for AP/GL duties in a law firm. Engaging in expense report reviews, invoice processing, and maintaining vendor accounts.

growth-marketing

• Works proactively and collectively with the assigned practice areas to develop and support initiatives
• Identifies and supports business development efforts with prospects
• Collaborates with CGM colleagues to implement and adopt marketing best practices
• Serves as the primary point of contact for practice leaders
• Responsible for understanding supported departments and practice groups
• Provides business development advice and guidance to attorneys
• Drives business development goals of assigned groups
• Participates in creating department and practice specific business development plans
• Guides attorneys in setting strategy for increased exposure
• Invests support time in onboarding lateral attorneys
• Gathers and catalogs key experience
• Creates presentations, graphics, and pitches
• Liaises with the Proposal Team on complex projects
• Prepares pitches and collaborates with the Legal Operations department
• Coordinates planning and execution of business development events

Senior Client Growth Manager

Senior Client Growth Manager driving business development efforts for legal clients at Barnes & Thornburg. Collaborating with practice leaders and providing strategic initiatives to enhance client relationships and market share.

Barnes & Thornburg LLP

About the company

Open jobs

6 jobs found

Legal Administrative Assistant – Litigation

Barnes & Thornburg LLP

Legal Project Manager

Barnes & Thornburg LLP

Litigation Legal Administrative Assistant

Barnes & Thornburg LLP

Regional Marketing Services Manager

Barnes & Thornburg LLP

Accounting Assistant – AP, GL

Barnes & Thornburg LLP

Senior Client Growth Manager

Barnes & Thornburg LLP