Office Manager supporting backoffice operations and management tasks at a construction company in Hamburg. Engaging in financial management and administrative duties within the team.
About the role
- Legal Administrative Assistant performing secretarial duties for attorneys and paralegals in litigation. Engaging with clients, preparing legal documents, and managing correspondence.
Responsibilities
- Performs a variety of secretarial duties for attorney(s), paralegal(s), and management to whom assigned according to established policies and procedures.
- Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
- Operates a computer, transcribes dictation, performs e-filings, as needed.
- Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts correspondence, and other legal documents.
- Screens telephone calls and records messages.
- Files time-sensitive legal documents with minimal instruction and produces litigation-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, researches court rules, etc.
- Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered.
- Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
- Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
- Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
- Makes appointments for attorney(s).
- Processes bills; proofs billing sheets; reviews and edits bills.
- Works closely with administrative staff (word processing, office services, receptionist, etc.); ensures that attorney timesheets are provided to the appropriate person in a timely manner.
- Performs overflow typing, filing, photocopying, or reception relief as time permits and as requested.
Requirements
- Highly motivated professional with no less than four (4) years of experience in a law firm setting in the litigation practice.
- Strong technical knowledge of Microsoft Office including Word, PowerPoint, and Excel.
- Ability to support varying practice groups, i.e., Litigation, IP, Corporate using technology such as Best Authority, Legal Numbering, and Styles.
- Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
- Approximately four to six years on the job law firm experience necessary in order to produce accurate legal documents with minimal supervision with quick turnaround.
- Ability to produce legal documents, correspondence and reports from rough draft or dictation at a minimum of 55 wpm.
- Ability to organize and prioritize numerous tasks and complete them under time constraints including proofreading and quality checking with attention to detail.
- Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
Benefits
- Normal law office environment with little exposure to excessive noise, dust, temperature and the like.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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