Admin Assistant supporting the Director of People & Culture at FSC. Coordinating projects and managing priorities in the People & Culture team.
SW
Onsite People Assist and Contracts Administrator, People and Culture
Posted 5 days ago
About the role
- Contract and Support Administrator providing administration support for HR contracts and onboarding. Handling personnel records and compliance for Barwon Health managers and employees.
Responsibilities
- Provide high quality administration support and services within the Workplace Relations Contracts and Support Team to the People and Culture Directorate, and all Barwon Health Managers and Employees
- Prepare and issue employment contracts and variations to new and existing employees in line with manager approvals, ensuring all documentation is accurate and distributed in a timely manner
- Coordinate new starter onboarding administration, ensuring all required documentation is completed, received, and accurately entered into payroll, recruitment and contract administration systems prior to commencement
- Maintain accurate personnel records and systems, including digital and hard copy files, manual updates, data entry, and document preparation as required by the Workplace Relations Contracts and Support Team
- Manage compliance requirements, including tracking and coordinating police checks and Working with Children Checks, processing fit2work applications, and ensuring renewals are completed prior to expiry
- Support team workflow and service delivery, sharing workload across administrators, coordinating tasks, and providing light reception cover as required
- Ensure high standards of documentation, audit and data integrity, promoting correct record-keeping practices and undertaking regular documentation checks
- Comply with organisational information security, privacy and governance requirements, and undertake other administrative duties as directed by the Workplace Relations Contracts and Support Team Leader
Requirements
- Certificate III in Human Resources (or higher) and/or relevant experience, with demonstrated experience processing employment contracts
- Proven experience in a fast-paced, results-driven administrative environment, with the ability to multitask and adapt to changing priorities
- Highly developed written communication skills, including strong spelling, grammar and experience drafting professional correspondence
- Strong system administration and accurate data entry skills, with a high level of attention to detail and ability to manage confidential information
- Effective stakeholder engagement and teamwork skills, with the ability to communicate clearly, manage expectations and work collaboratively in a multi-functional team
Benefits
- Ongoing training and professional development
- Supported work environment
- Excellent working conditions and a strong sense of job satisfaction
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
- Extensive professional development opportunities
- Attractive salary packaging benefits
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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