Hybrid Human Resources Coordinator

at Nomadis

• Job title: Human Resources Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Montreal, Canada

About the role

• HR Coordinator managing employee records and supporting recruitment in hybrid environment at Nomadis, specializing in logistics and workforce management.

Responsibilities

• General HR administration and employee files
• Prepare and update various HR documents: employment contracts, job descriptions, internal policies, offer letters, etc.
• Serve as the HR point of contact for management and employees on HR-related questions (policies, compensation, benefits)
• General administrative support, including the CDAE file and HR compliance (pay equity, CNESST, etc.)
• Manage follow-ups related to reimbursements, deductions, group plans and RRSPs
• Produce Records of Employment (ROE) for departures or leaves
• Ensure full management of employee files in established systems (BambooHR, Wagepoint and Sun Life)
• Compensation and benefits management
• Manage biweekly payroll (timesheets, vacation, time banks, various adjustments)
• Administer benefits and the pension plan: documentation, enrollments, changes
• Lead the annual salary review exercise with management: execution schedule, salary scale updates, budget framework, communications and record updates
• Recruitment and onboarding
• Coordinate the recruitment process with managers: support in preparing job offers, posting, screening applications, phone interviews, organizing internal interviews
• Coordinate job offers, preparation of agreements and background checks with our partners
• Ensure a smooth welcome and onboarding for new employees and interns with managers and staff
• Performance evaluation
• Ensure the establishment and updating of performance evaluation frameworks with managers
• Oversee the periodic performance evaluation process
• Supervise performance improvement cases
• Development, training and engagement
• Update and administer performance and professional development tools
• Help organize training, manage the process and administrative components (1% law)
• Implement engagement and workplace climate initiatives (surveys, internal communications, team activities)

Requirements

• Degree or studies in Human Resources Management, Industrial Relations or a related field
• Minimum of 5 years of relevant experience in HR coordination or personnel administration
• Excellent organizational skills, strong prioritization and attention to detail
• High level of discretion and professionalism
• Proficiency in French and English (bilingualism is an asset)
• Comfortable with digital tools (BambooHR, Wagepoint, Excel — an asset)

Benefits

• Competitive salary
• Flexible working conditions (schedule and location)
• Employee benefits
• Group retirement savings plan
• Deferred profit-sharing plan
• Professional development opportunities with paid training
• Career development opportunities