Secretary providing secretarial support in a healthcare outpatient setting under the direction of the Manager of Health Services, assisting with various administrative duties.
About the role
- Executive Assistant supporting a Co-Founder in managing their commitments at a quantum algorithms company. Responsibilities include diary management, travel arrangements, and administrative tasks.
Responsibilities
- Manage the Co-Founder’s complex and rapidly changing diary; prioritise meetings and commitments based on strategic importance to Phasecraft and in his academic appointment.
- Triage and prioritise complex and constantly changing academic administrative tasks and inbound requests, and assist in executing these.
- Manage inbox flow, prioritising communications and ensuring clarity.
- Track action items and deadlines, ensuring timely follow-through.
- Arrange complex domestic and international travel around scientific conferences, industry events and partner visits.
- Serve as point of contact for the Co-Founder and internal/external stakeholders, including investors, board members, customers, partners and students.
- Develop and refine systems that will optimise the Co-Founder’s productivity and ability to focus on technical priorities; protecting time for deep work, technical thinking and writing.
- Assist co-founder with life admin tasks where these free up time for higher-priority work tasks.
- Handle sensitive company and personal information with absolute confidentiality.
- Build strong relationships across the company to help the Co-Founder stay connected to priorities and progress.
- Collating and managing expense reports and reimbursements.
Requirements
- Proven experience supporting C-level executives, founders or senior leadership in a fast-paced environment.
- Exceptional organisational and time-management skills, with an ability to multitask, prioritise and stay calm under pressure.
- Demonstrated ability to act with discretion, confidentiality and professional judgement.
- Ability to proactively anticipate needs and solve problems.
- Strong initiative and comfortable working with minimal direction.
- Strong written and verbal communication skills with excellent attention to detail.
- Prior experience in a deep-tech, technology, research or scientific environment.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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