Executive Assistant providing office management and coordination support to the Managing Director. Managing communications, scheduling, and organizing events for the MD at G+D Group.
About the role
- Clerical support for Health Services Managers at Shared Health, processing job postings and managing employee profiles. Maintaining staffing information and coordinating calendars.
Responsibilities
- Provide clerical support to the Manager(s) Health Services, including processing job postings and related paperwork.
- Maintain position control.
- Register new hires in orientation sessions as required.
- Ensure that the Manager(s) is/are aware of staffing levels.
- Maintain information and employee profiles in the SAP and/or ESP staff scheduling system.
- Update the day-to-day schedule changes in ESP and/or SAP and run staffing reports as requested.
- Coordinate the appointment calendars for the Manager Health Services and perform other duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.
- Excellent English communication skills, both oral and written.
- Excellent interpersonal, organizational and decision-making skills required.
- Typing 50 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
- Knowledge and experience of SAP and/or ESP staff scheduling applications.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
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