Administrative Assistant supporting Directors and VPs in Engineering and Product teams at NinjaOne. Streamlining operations and improving team efficiencies for software development.
About the role
- Executive Administrative Assistant providing administrative support to the head of the CD team at Johnson & Johnson. Responsible for scheduling, coordination, and communication activities in a hybrid setting.
Responsibilities
- Provides administrative support to the head of CD/EP and performs administrative and coordination activities for the broader EP team.
- Establishes and maintains support systems for structuring priorities necessary to the Executive.
- Assists in managing the executives’ schedule to include scheduling meetings and appointments as well as domestic/international business trip logistics and itineraries.
- Plans and coordinates global department meetings, celebrations, and external meetings including offsites.
- Books conference rooms, arranges catering, and sets up audio/visual equipment as needed.
- Coordinates and assists in drafting, proofreading, and editing associated business reports, documents, and presentations.
- Handles incoming and outgoing communications.
Requirements
- A minimum of a high school diploma is required.
- An Associate's degree is preferred, an advanced secretarial certification is a plus.
- 8 years or more of working experience in a global organization as assistant to executive.
- Experience working with procurement, HR, travel systems and expense reporting systems is preferred.
- Strong organizational skills and demonstrated ability to prioritize multiple projects and meet deadlines.
- Excellent verbal and written communication skills, with exceptional interpersonal skills and ability to interact effectively with all levels of the organization.
Benefits
- medical
- dental
- vision
- life insurance
- short- and long-term disability
- business accident insurance
- group legal insurance
- consolidated retirement plan (pension)
- savings plan (401(k))
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year
- Holiday pay –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours
- Condolence Leave – 30 days for immediate family
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