Hybrid Office Manager

at Diabetes Youth Families

• Job title: Office Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $33,910 - $50,860 per year
• Degree requirement: Associate's Degree
• Tech skills: ERP
• Location requirements: Hybrid, Acton, United States

About the role

• Office Manager at Insulet ensuring operational efficiency and managing office operations. Leading procurement, vendor operations, and supporting team logistics in a hybrid work environment.

Responsibilities

• Serve as the primary point of contact for all office operations, ensuring a productive and well-supported work environment.
• Own calendar management, meeting coordination, and travel logistics for leaders and project teams.
• Oversee office supply procurement, vendor relationships, and space planning to support evolving team needs.
• Lead internal communications for operational updates, team-wide logistics, and event coordination.
• Manage end-to-end procurement processes, including requisitions, purchase orders, and vendor onboarding using SAP or similar ERP systems.
• Track and reconcile blanket POs, monitor spend, and ensure timely delivery of critical materials.
• Coordinate the submission, tracking, and execution of NDAs, SOWs, and contracts through platforms like ZIP and Ironclad.
• Maintain accurate records and ensure compliance with document control standards, including change orders in PLM systems.
• Proactively manage approval workflows and escalate delays to ensure business continuity.
• Own recurring meeting room scheduling, conflict resolution, and space optimization in partnership with facilities teams.
• Support logistics for team meetings, workshops, and offsite events, ensuring a seamless participant experience.
• Lead onboarding logistics for new hires, including workspace setup, systems access, and welcome materials.
• Maintain and improve operational dashboards and trackers for procurement, contracts, and onboarding.
• Provide high-level administrative and project support to cross-functional teams and leadership.

Requirements

• Associate’s degree in Business Administration, Operations, or a related field—or equivalent experience.
• 4–6 years in office management, project coordination, or business operations, preferably in a high-growth or technical environment.
• Hands-on experience with SAP (or similar ERP), Ironclad, PLM systems, and Microsoft 365 (Outlook, Teams, SharePoint).
• Demonstrated ability to manage multiple priorities, track deliverables, and support cross-functional initiatives.
• Strong understanding of procurement, vendor management, and contract workflows.
• Excellent interpersonal skills and the ability to handle sensitive information with professionalism and confidentiality.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO)
• And additional employee wellness programs