HR Administrator at REAL Solution responsible for maintaining employee data and preparing payroll. Focused on HR project support and digitalization within a supportive team environment.
About the role
- HR Coordinator managing various administrative tasks and support for HR operations at Nespresso. Ensuring efficient operations and participating in talent acquisition for the Boutique Population.
Responsibilities
- The HR Coordinator handles a variety of administrative and coordination tasks to support the HR team operations.
- The role ensures that the HR team's operations are maintained efficiently, up-to-date, and accurately.
- HR coordination and administrative tasks
- Lead the shared HR email inbox (consult inbox daily, respond to queries, answer questions and redirect to appropriate HR members)
- Complete Purchase order (PO) creation and matching of invoices for general HR activities, learning & development activities and some office activities
- Vendor creation, mandatory documents sent to supplier
- Monthly accruals and other related budget tasks as needed (Finance End of year)
- Act as point of contact for expense guidelines for HR department and for Procurement
- Organize and coordinate department’s meetings by arranging facilities, issuing information or invitations
- Approve Business Travel Account (BTA) demands for employees with no Amex but needs to travel by plane including Hotel
- Initiate webform requests for OOL (Object On Loan) for internal employees in Boutique (badge changed, lost)
- Monthly meeting with Admin committee
- Monthly validation for Club Credit eligibility and approves exception during the month
- Lead Talent Acquisition Process for the Boutique Population: Manage the full-cycle recruitment process for hourly roles (job posting, initiate background checks, prepare offer letters, sending hiring documents, and maintaining candidate engagement)
- Complete administrative tasks in SuccessFactors (SF)
- Monitor and update job requisitions in SF, partner with Hiring Managers, and maintain accurate recruitment trackers.
- Provide coverage and other administrative tasks as necessary to support TA and HRBP functions
- Actively participate in various HR projects including conducting research and analysis, developing and revising policies/processes, and creating communication materials.
- Utilise continuous improvement in HR to develop functional efficiencies and ways or working.
- Responsible for providing reports for HR but also for other BU; recurrent Monthly and on request
- Monthly preparation of HR KPI for Leadership Team
- Key contact for data and KPI questions and queries
- Translate data and trends into strategies and stories; clearly communicate findings of analysis to HR team and various collaborators
- Monthly and quarterly management of Sales Incentive Plan (SSIP)
- Adapt a monthly report with HR data
- Interact with BI, Trade, Retail, CRC and Randstad to ensure accuracy of information
- Obtain eligible earnings from payroll and agencies.
Requirements
- Bilingualism in English and French is required for this position
- Diploma in Administration, HR, data analysis or related field
- 3+ years relevant experience in data analysis functions
- 3+ years relevant experience in coordination functions
- Advanced knowledge of Microsoft tools
- Experience in HR analytics including building, configuring, customizing, and implementing reports and dashboards
Benefits
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and six personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Free Nespresso Coffee Machines and $100 monthly coffee credit
- Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
Job title
Job type
Experience level
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Degree requirement
Location requirements
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