E - Billing Coordinator at DLA Piper ensuring accurate E - Billing submissions and compliance. Collaborating with finance teams to drive efficiency in client service.
About the role
- Administrative & Billing Coordinator at Shermco Industries providing administrative and billing support. Ensuring smooth office operations and accurate billing for customers and internal teams.
Responsibilities
- Provide daily administrative and office management support to employees, managers, and customers.
- Answer incoming calls and route or relay messages professionally.
- Schedule and coordinate travel arrangements, meetings, and internal events.
- Maintain office, safety, and PPE supplies; coordinate technician uniforms and replenishment.
- Assist with timecard compilation, reporting, and data entry.
- Perform general administrative duties including filing, scanning, typing, and data organization.
- Support operations with purchasing and other departmental needs.
- Prepare, calculate, and issue customer invoices, account statements, and supporting documentation.
- Ensure billing accuracy by gathering all required project and labor data from Project Managers.
- Maintain billing records, ledgers, and credit balances; resolve billing discrepancies or irregularities.
- Post billing data into ERP (Navision/Business Central) and other databases (PowerDB).
- Respond to customer inquiries and assist with payment coordination.
- Compile and maintain reports for budgets, revenue tracking, and cost summaries.
- Collaborate with Accounting to ensure timely posting, reconciliation, and financial reporting.
- Maintain organized digital and physical records of billing, reports, and administrative documentation.
- Support special projects and continuous improvement initiatives as assigned by management.
Requirements
- High school diploma required; post-secondary education in Business Administration or Accounting preferred.
- 2+ years of experience in administrative support and/or billing roles, ideally in a service or technical industry.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with ERP systems (Navision/Business Central) preferred.
- Strong attention to detail, organizational, and time management skills.
- Excellent communication and customer service skills, both written and verbal.
- Ability to handle multiple priorities in a fast-paced environment.
- Reliable, professional, and self-motivated with a strong sense of ownership.
- Must pass pre-employment background check and drug screening.
- Must be able to read, write, and speak English fluently.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Drug-free workplace
Job title
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