Administrative Assistant at Givaudan supporting automotive fleet and human resources administration. Managing contracts, maintenance, financial aspects, and assisting with HR documentation.
About the role
- Administrative Assistant supporting internal and client systems operations for Método Grupo. Managing contracts and operational tasks while ensuring compliance and efficiency in data handling processes.
Responsibilities
- Support the operation of internal and client systems, as well as other platforms used.
- Perform data entry and maintenance of contracts, structures, activities, and schedules in the system.
- Assist in creating and maintaining system structures.
- Execute scheduling and rescheduling of activities according to operational demand.
- Apply filters and adjustments in systems (e.g., deliveries, statuses sent to internal control and to clients).
- Monitor production flow, activity statuses, and operational alerts.
- Ensure records are complete, accurate, auditable, and traceable.
- Contribute to the elimination of rework and manual tasks through proper use of systems.
- Support internal audits and operational controls by providing reliable and up-to-date information.
- Work in an assisted manner, following the area's system rules and guidelines.
- Support integration of information between contracts, regional offices, internal departments, and clients.
Requirements
- Education
- High school diploma (technical course or ongoing higher education in Administration, Engineering, Processes, Systems, or related fields is desirable).
- Technical Knowledge
- Microsoft Office (especially Excel) – basic to intermediate level.
- Experience with ERP systems or operational management platforms is desirable.
- Experience with administrative routines, data control, and system registrations is desirable.
- Behavioral Competencies
- Organized and detail-oriented.
- Ability to follow processes and standards.
- Analytical profile and responsible handling of data and records.
- Good communication and teamwork skills.
- Ability to handle large volumes of information and deadlines.
- Proactive in identifying inconsistencies and supporting operational improvements.
Benefits
- Swile Card - Flexible Benefit
- Health Insurance – SulAmérica (employee and dependents)
- Dental Care – SulAmérica (employee and dependents)
- Cuid@r Self-Care - an intelligent app offering personalized health care and wellness solutions
- Life Insurance
- Total Pass
- Day off during your birthday month
- Hybrid work model
- Maternity and Paternity Leave
- Partnerships with higher education institutions for postgraduate and extension courses, and with language schools
- Corporate University
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
LO
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