Administrative Assistant at Givaudan supporting automotive fleet and human resources administration. Managing contracts, maintenance, financial aspects, and assisting with HR documentation.
About the role
- Office & Administrative Coordinator providing operational support to HR and Senior Management Team for an insurance technology company. Handling administrative workflows and logistics to maintain organizational efficiency.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel for the SMT.
- Support hiring administration, including interview scheduling, onboarding logistics, and document processing.
- Handle document execution workflows using DocuSign and internal filing systems.
- Coordinate company meetings, offsites, and team events, including venue, travel, and logistics.
- Manage office and equipment purchases, vendor coordination, and supply tracking.
- Support travel logistics for sales and client-facing teams, including expense tracking and reimbursements.
- Assist with procurement and inventory management of company equipment.
- Track operational expenses and maintain related documentation.
- Assist the HR Manager with onboarding, offboarding, and personnel documentation.
- Maintain and update employee records and HR documentation.
- Help coordinate employee engagement initiatives and training sessions.
Requirements
- 2+ years of experience in an administrative, operations, or executive support role.
- Fluent in English (written and spoken).
- Availability to work partially during US Eastern Time (EST) hours.
- High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Excellent organizational and communication skills.
- Strong attention to detail and ability to manage multiple priorities.
Benefits
- Private health insurance, fully covered by the company
- A hybrid work model: 2 days in the office and 3 days working from home
- Extra “work from anywhere” days annually for added flexibility
- A home office stipend to help you set up or upgrade your remote workspace
- A monthly team bonding budget to foster connection and collaboration
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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