About the role

Administrative Coordinator supporting Housing Support Program providing services to homeless families in San Luis Obispo County. Manage inquiries, communication, and program documentation efficiently.

Responsibilities

Serve as a point of contact for program inquiries via email and phone calls.
Coordinate program communication and correspondence-both internally and externally, ensuring timely and accurate dissemination of information.
Prepare and distribute program related materials and reports—both internally and to external contractual partners.
Participate in meetings, committees, and work groups related to program activities, providing administrative support and assistance as needed.
Manage program records and databases, including program referrals, enrollments, and any movement changes.
Ensure that all required documents are accurate, complete, and in compliance with agency requirements.
Perform scheduled compliance audits to ensure accuracy of records and support program staff with adherence to policies, procedures, and regulatory requirements.
May assist with budget management and financial tracking for program activities, including accuracy of program enrollments, processing invoices, and expense reports.
Contribute to continuous improvement efforts by identifying opportunities to streamline processes, enhance efficiency, and improve program operations.
As needed, serve as support and/or back-up for other agency administrative functions or duties, i.e. front desk coverage, distribution of mail, etc.
Other duties and projects as assigned.

High School Diploma or equivalent required, Associate degree preferred
Minimum of one (1) year of experience as an Administrative Assistant
Spanish Bilingual Required
Must be computer literate with proficiency in Microsoft Office Suite and knowledge of database and reporting tools
Excellent communication skills (verbal, written, and interpersonal)
Excellent time management, organizational and multi-tasking skills
High level of accuracy and attention to detail
Ability to maintain discretion and confidentiality with sensitive information

Eligible to enroll into benefits on the 1st of the month following employee's first day of employment.
FCNI will cover 75% of employee's premium and 60% of employee's dependent’s premium on the primary plan offered-Cigna PPO Health Benefit, Vision and Dental PPO.
HSA & AFLAC plans available
Employee Assistance Program - Aetna Resources and Support at no charge to the employee which includes resources and support in: Emotional well-being support, Legal services, Daily life assistance, Financial services, etc.
403(b) plan which allows employees to contribute a portion of their salary pre-tax toward their retirement with a monthly employer match. Eligibility provisions apply.
13 paid holidays annually
17 days of PTO accrued annually (increases after 3 years of service)