Administrative Assistant at McCarthy Holthus LLP serving clients and employees. Performing a variety of general administrative duties in a collaborative environment.
FI
Hybrid Administrative Coordinator – Housing Support Program, Bilingual Required
Posted 2 months ago
About the role
- Administrative Coordinator supporting Housing Support Program providing services to homeless families in San Luis Obispo County. Manage inquiries, communication, and program documentation efficiently.
Responsibilities
- Serve as a point of contact for program inquiries via email and phone calls.
- Coordinate program communication and correspondence-both internally and externally, ensuring timely and accurate dissemination of information.
- Prepare and distribute program related materials and reports—both internally and to external contractual partners.
- Participate in meetings, committees, and work groups related to program activities, providing administrative support and assistance as needed.
- Manage program records and databases, including program referrals, enrollments, and any movement changes.
- Ensure that all required documents are accurate, complete, and in compliance with agency requirements.
- Perform scheduled compliance audits to ensure accuracy of records and support program staff with adherence to policies, procedures, and regulatory requirements.
- May assist with budget management and financial tracking for program activities, including accuracy of program enrollments, processing invoices, and expense reports.
- Contribute to continuous improvement efforts by identifying opportunities to streamline processes, enhance efficiency, and improve program operations.
- As needed, serve as support and/or back-up for other agency administrative functions or duties, i.e. front desk coverage, distribution of mail, etc.
- Other duties and projects as assigned.
Requirements
- High School Diploma or equivalent required, Associate degree preferred
- Minimum of one (1) year of experience as an Administrative Assistant
- Spanish Bilingual Required
- Must be computer literate with proficiency in Microsoft Office Suite and knowledge of database and reporting tools
- Excellent communication skills (verbal, written, and interpersonal)
- Excellent time management, organizational and multi-tasking skills
- High level of accuracy and attention to detail
- Ability to maintain discretion and confidentiality with sensitive information
Benefits
- Eligible to enroll into benefits on the 1st of the month following employee's first day of employment.
- FCNI will cover 75% of employee's premium and 60% of employee's dependent’s premium on the primary plan offered-Cigna PPO Health Benefit, Vision and Dental PPO.
- HSA & AFLAC plans available
- Employee Assistance Program - Aetna Resources and Support at no charge to the employee which includes resources and support in: Emotional well-being support, Legal services, Daily life assistance, Financial services, etc.
- 403(b) plan which allows employees to contribute a portion of their salary pre-tax toward their retirement with a monthly employer match. Eligibility provisions apply.
- 13 paid holidays annually
- 17 days of PTO accrued annually (increases after 3 years of service)
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