Hybrid Operations Administrative Assistant

at Lewis Services | 100% Employee-Owned

• Job title: Operations Administrative Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $21 - $25 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Albany, United States

About the role

• Operations Administrative Assistant facilitating communication between Operations and corporate shared services. Managing inventory and compliance, supporting leadership decision-making in a utility vegetation management company.

Responsibilities

• Act as the primary administrative liaison between Operations and corporate shared services to ensure organizational alignment.
• Facilitate smooth communication and coordinate workflow between Operations and departments such as Fleet, HR, Risk Management, Supply Chain, IT, Payroll, and Accounts Payable.
• Manage the local yard equipment inventory database to ensure real-time accuracy.
• Oversee corporate and driver compliance databases.
• Prepare, format, and distribute visualizations of critical data.
• Organize regional and divisional meetings to optimize leadership time and resources.
• Collaborate with other Operations Administrative Assistants within the region.
• Assist management with coordinating and executing quarterly random Drug & Alcohol testing protocols.
• Serve as a liaison between corporate office and divisional leaders.

Requirements

• Education: Must possess a high school diploma or equivalent.
• License: Must possess a valid driver’s license.
• Technical Proficiency: Proven experience with Microsoft Office applications, specifically Word, Excel, and PowerPoint.
• Physical Requirements: Ability to stoop and lift up to 25 lb to support operational needs.
• Core Competencies: Strong organizational skills with the ability to handle confidential information and coordinate multiple tasks through completion. Must communicate effectively, both verbally and in writing.
• Industry Experience: Previous experience in vegetation management for utilities, construction, or fleet operations is highly desirable.
• Database Management: Familiarity with compliance databases, HRIS systems, or other similar enterprise software for tracking employee certifications and equipment inventory.
• Analytical Skills: Experience performing cost analyses, forecasting, and creating data visualizations in Excel (e.g., pivot tables, VLOOKUP).
• Cross-Functional Leadership: Proven track record acting as a liaison between field operations and corporate support functions such as Supply Chain, HR, or Finance.

Benefits

• Competitive pay ($21–25/hour)
• Employee Stock Ownership Plan (ESOP)
• Paid training and industry certifications
• Medical, dental, vision, and HSA options
• 401(k) +
• Paid time off and Employee Assistance Program (EAP)