Hybrid Senior Leave Administrator – Office of Human Resources

at Margie and Bill Klesse College of Engineering and Integrated Design at UTSA

• Job title: Senior Leave Administrator – Office of Human Resources
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Tech skills: Cloud, Oracle
• Location requirements: Hybrid, San Antonio, United States

About the role

• Senior Leave Administrator responsible for leave program administration at UT Health San Antonio. Ensuring compliance and partnering with multiple departments for effective leave management.

Responsibilities

• Acts as subject matter expert on leave policy/practice to effectively manage the inflow of requests for leave, including but not limited to - Emergency, FMLA, Military, Veterans' Health, and other paid time off inquiries.
• Intake and resolution for inquiries to ensure effective achievement of legal compliance, which is timely and follows institutional guidelines.
• Updates and maintains HR related policies, procedures, and form documents on the intranet platform (SharePoint).
• Timely data entry of all record changes for payroll and benefits billing systems.
• Interpret policies and regulations to ensure compliant leave determinations, documentation, and tracking.
• Serve as the senior escalation resource for complex leave cases involving multiple concurrent leave types or accommodations.
• Partner with Payroll to ensure accurate pay, accrual usage, and leave coding.
• Quarterly and annual reporting to the state comptroller's office as required.
• Tracks and reports on leave requests, changes, and exhaustion to effectively and timely communicate with stakeholders.
• Performs all other duties as assigned.

Requirements

• Relationship Management: Ability to interact with employees and managers in order to provide service and to support the organization.
• Communication: Ability to effectively exchange information with stakeholders.
• Business Acumen: Ability to comprehend and apply legal requirements to policy to help support overall mission of organization.
• Leadership: Ability to contribute to initiatives and improve processes within the organization.
• Ethical Practice: Ability to integrate core values, integrity, and accountability throughout all practices.
• HR Expertise: Effective knowledge of principles, practices, and functions to administer benefits and leave programs.
• Customer Service: Service oriented and exhibits a high degree of professionalism.
• Advanced knowledge of federal and state leave laws and benefits regulations. Experience administering benefits and leave within enterprise HR systems (Oracle HCM Cloud, UKG, Workday, or similar).
• Ability to compile, generate, and analyze reports to support informed decision-making and ensure accuracy, compliance, and operational effectiveness.

Benefits

• Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.
• Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
• Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
• Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
• FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
• Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
• Time Off - A generous leave program offers multiple paid leave options:
• - Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• - Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• - Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• - Holidays: 12 set paid holidays each year.
• Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.