Hybrid Sales & Office Support Assistant

at Karo Healthcare

• Job title: Sales & Office Support Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Warsaw, Poland

About the role

• Sales & Office Support Assistant at Karo Healthcare, supporting administrative functions and office coordination in Warsaw. Engaging with international colleagues and managing operational matters.

Responsibilities

• Act as the go-to person and central point of contact for our Warsaw office
• Welcome and support international colleagues and visitors, representing Karo with professionalism and warmth
• Take ownership of office coordination, facilities, and day-to-day operational matters
• Manage and support administrative processes, including fleet management and contract administration
• Coordinate with field sales teams and cross-functional stakeholders across the organization
• Support leadership with ad hoc tasks and ensure smooth execution of local activities
• Help build structures and processes in a growing, newly established office environment
• Proactively identify what needs to be done and take action – from hands-on practical tasks to organizational coordination

Requirements

• Experience in an administrative, office management, team assistant, or similar hands-on role (FMCG, retail, consumer goods, healthcare or other fast-paced environments preferred)
• Strong communication skills and confidence interacting with stakeholders at all levels
• Highly organized, structured, and quick in handling administrative tasks
• Proactive, solution-oriented mindset with a “get things done” attitude
• Comfortable working independently and being a standalone presence in a growing office
• Fluent in Polish and English; additional languages are a plus
• Resilient and calm under pressure, able to manage multiple priorities in a dynamic setting
• Entrepreneurial spirit and motivation to build something new rather than step into a fully established corporate structure

Benefits

• Opportunity to create, grow, and encourage
• Apart from a competitive salary pack, there are lots of growth opportunities to meet your personal ambitions
• Flexible schedule and life-work balance
• Responsibility for exciting and challenging projects that have a direct, visible impact on our customers and the industry
• Very positive work environment in a young, international, and motivated team
• Start-up spirit while being a part of a large international organization with strong values