HR Manager collaborating with leaders on HR topics and driving change initiatives at PLATH, a leading provider of high - end systems for communication intelligence.
About the role
- Human Resources Assistant managing HR day-to-day operations for Harbor Health Services. Collaborating on compliance functions, maintaining records, and assisting with onboarding and training.
Responsibilities
- Supports the day-to-day operations of the Human Resources department.
- Plays a key role in maintaining accurate records, tracking credentialing and training data, and assisting with onboarding documentation, health requirements, and audit preparation.
- Collaborates to ensure smooth workflows within HR compliance functions and supports the organization’s efforts to meet regulatory and internal policy standards.
- Supports the collection and verification of required documentation for credentialing and privileging processes.
- Assists with preparing initial credentialing/privileging and re-credentialing/privileging files for review by the Manager.
- Assists with sending reminders and follow-up emails to clinical staff regarding required credentialing documents.
- Assists with aspects of the occupational health onboarding process for new hires as needed including scheduling of required pre-employment health screenings and immunizations.
- Assists with tracking and the uploading of new hire documentation to Occupational Health database.
- Supports the annual and periodic employee health compliance campaigns (e.g., flu shots).
- Generates, develops, and manages regular and ad hoc HR reports using Excel and other Microsoft Office tools.
- Assists with updating and maintenance of personnel files.
- Supports audit preparation and compliance reviews.
- Assists with uploading new users and updating user profiles in the Learning Management System (LMS).
- Assists with sending training completion reminders to employees and supervisors.
- Participates in the development and refinement of policies and procedures.
- Monitors HR communication lines such as fax, mail and phone.
- Ensures proper set up and documentation of meetings.
- Responds in a timely manner to requests for records, and maintains databases with accuracy.
- Prepares meeting materials and assists with documentation needs.
- Escalates non-routine compliance issues to the Manager for further escalation as needed.
Requirements
- Bachelor’s Degree in Human Resources or related field with experience in a professional office environment setting (internship work-study or prior experience)
- Minimum of 3 years of experience in a Human Resources support role may substitute for Bachelor’s degree
- Experience with or understanding HRIS systems (ADP a plus) and database management
- Prior experience in a healthcare or compliance-driven HR environment a plus
- Proficiency in Office 365 (Excel, Word, Outlook, Teams and PowerPoint)
- Strong attention to detail and ability to manage sensitive and confidential information
- Excellent communication, organizational, and analytical skills
- Ability to work independently while also collaborating effectively with others
- Comfortable with multitasking in a fast-paced environment
Benefits
- Health, Dental, Vision, Life, & Disability insurance
- 403b Savings Plan
- Generous Paid Time Off plus 11 additional Holidays and much more!
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