Head of People leading HR transformation within Soil Capital's mission - driven company. Managing a growth - focused People function to support over 100 colleagues in 3 years.
About the role
- People Operations Assistant managing onboarding and offboarding tasks while ensuring data integrity. Supporting HR operations for a law firm engaged with innovative industries across the globe.
Responsibilities
- Maintain data integrity and enter HR data into the HRIS system, covering onboarding, job changes, compensation changes and one time payments, relocation, offboarding, time card approvals, and lifecycle changes
- Assists with organization changes and position management within Workday
- Ensure accurate maintenance of firm data, review local data entry, conduct audits, and resolve inaccuracies
- Support onboarding system and onboarding activities, including background checks, scheduling orientation meetings, conducting right-to-work checks, collecting onboarding documents, and preparing new joiner information packs
- Assist with offboarding by verifying vacation / holiday entitlements, preparing checklists, confirming departure details, conducting exit interviews, taking action on voluntary terminations in Workday, identifying claw backs and notifying correct point of contacts (POCs), equipment return, packing transitioning personal belongings in the office, conduct exit interviews for all voluntary terminations, and updating Workday with accurate employer and checklist information
- Act as tier 1 resolution for employee and attorney inquiries related to HR policies, systems, and processes
- Assist with time off, absence, and other HR-related questions
- Troubleshoot system issues and support time and absence management
- Provide support to HR Business Partners, including program assistance and supporting internal client initiatives
- Review and submit all invoices for HR Operations Senior Manager approval
- Distribute unidentified mail to appropriate POC
- Contacting former employees and attorneys to determine if mail should be forwarded to them
- Complete all weekly and monthly Workday data audits, ensuring data integrity is maintained and escalating any data concerns
- Support People Operations Coordinators with responding to employee verification requests and unemployment claims
- Understand GDPR and data privacy regulations
- Perform ad-hoc duties as assigned
Requirements
- Bachelor’s degree required or equivalent experience
- A minimum of one-year related work experience or internships preferred
- Law firm or professional services industry experience a plus
- Experience working with HRIS systems, Workday preferred
- Demonstrated ability to work effectively in a fast-paced environment while managing multiple assignments with strong attention to detail
- High level of integrity with the ability to respect, protect, and maintain strict confidentiality
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with PowerPoint and Visio a plus
- Strong verbal and written communication skills with the ability to interact professionally with all levels of firm personnel
- Excellent organizational and proofreading skills with a customer service–oriented mindset
- Ability to work independently on assigned tasks while following established processes and procedures
- Customer service–driven mindset with a demonstrated commitment to quality, continuous improvement, and collaboration
- Occasional travel.
Benefits
- Flexible work arrangements and hybrid work schedule
- Health, dental, and vision insurance
- Life and disability insurance
- Retirement & Savings Plan
- Emergency back-up child and adult care
- Paid vacation, sick time off, and holidays
- Professional development and career advancement opportunities
- Employee recognition and reward programs
- Employee wellness and assistance programs
- Employee discounts and perks
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