Office Manager leading front desk responsibilities and administrative tasks at infodas, a subsidiary of Airbus in cybersecurity.
About the role
- Executive Assistant supporting two senior leaders while managing the NYC office at april. Proactive role within a high-velocity startup environment for tax solutions.
Responsibilities
- Manage complex, fast-changing calendars for two executives, balancing internal priorities with external demands.
- Coordinate travel, meetings, and logistics with speed and accuracy.
- Act as a gatekeeper and trusted liaison between executives and internal/external partners.
- Prepare briefings, decks, talking points, and follow-up notes.
- Support cross-functional projects and ad hoc initiatives as needed.
- Manage expenses, invoices, and basic budget tracking.
- Help coordinate team meetings, and company events.
- Partner with other team members to keep leadership aligned and informed.
- Demonstrates strong proactivity and ownership by anticipating executive needs, independently identifying and resolving issues, and taking full responsibility for outcomes.
- Handle sensitive and confidential information with discretion.
- Assist in the upkeep of NYC HQ by updating inventory, restocking the pantry and ordering supplies.
- Fosters a comfortable, well-functioning office environment by proactively managing logistics, anticipating team needs, and ensuring the workspace supports productivity and professionalism.
Requirements
- 4+ years of experience supporting senior leaders in a startup or high-growth environment.
- Exceptional organization, prioritization, and follow-through skills.
- Strong written and verbal communication skills.
- Comfort working in ambiguity and adapting to change quickly.
- High level of judgment, discretion, and emotional intelligence.
- Preferred: Experience at an early-stage or scaling startup.
- Preferred: Experience supporting multiple executives simultaneously.
- Preferred: Familiarity with tools such as Google Workspace, Slack, Notion, or similar.
Benefits
- Offers Equity
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